Transfer authorisation while maintaining substitute

[Former Member]

Hi All,

I have a requirement for substitutes in PO approval workflow.

Sceanario is:

If approver is on leave, substitute should approve the PO, however, substitute do not have authorisation to approve it.

Is there any way through which we can transfer role to approve PO when substitution is made active.

Can we use Substitution profile here? e.g. create a profile with authorisation to Approve PO and attach that profile when creating substitution.

Any other way to achieve this would be helpful.

Regards,

Sangvir Singh

[ronen_weisz · Accepted solution]

Hi,

There is no connection between WF substitution profile and the user authorizations,

so no authorizations are added to a substituting user.

However, you can change the WF so the approver will approve the PO in a decision task,

but a background task (for example PurchaseOrder.Release of object BUS2012)

will perform the actual approval.

The background task uses the WF-BATCH user and passes all authority checks.

The substitution will be for the decision task and will require no auth as well,

so the substituting user can approve the PO.

You should, if you use this way, check the return of the release task to make sure there are no errors (PO locked for example).

Ronen