Function Modules to Read SAP Workflow Attachments

[Former Member]

We accidentally deleted 'links' to workflow attachments by running SAP Office program RSSODFRE (Delete Documents from Hidden Folder) because we checked the fields "Delete Documents from Hidden Folder" and "Delete unsent Documents". Now, from SWI1 we cannot read the attachments and get the message 'document does not exist'.

However, the workflow is intact with the attachments in a refreshed quality system and I was able to run a trace on selecting both the attached documents.

It gives me all the values for SOOD, SOFM, SOC3, SOFFCONT1 and based on this I was able to locate all the same documents on the tables in our production system - where we ran the RSSODFRE. Why are they still there is a mystery if they're supposed to have been deleted - but right now I'm not complaining!

I have tried a number of function modules to see if I can read the attachments but to no avail.

I tried SO_DOCUMENT_READ_API1, so_object_read, SWL_WI_ATTACHMENTS_READ, etc but to no avial - these were executed in the system where the workflow is still OK - I can't run SE37 in production.

Anybody have any ideas what function modules I can use to read these attachments?

I have SOOD values of FOL 26 000000000004 and EXT 37 000002711545.

SOFM: SELECT WHERE "MANDT"='028' AND "FOLTP"='FOL' AND "FOLYR"='26' AND "FOLNO"='000000000004 ' AND "DOCTP"='RAW' AND "DOCYR"='37'

SOC3: SELECT WHERE "MANDT"='028' AND "RELID"='DT' AND "SRTFD"='RAW37000004498126' AND "SRTF2">=0

SOFFCONT1: SELECT WHERE "RELID"='IR' AND "SRTF2"=0 AND "PHIO_ID"='4FEAB8B34CA447ACE1000000A3F1750B' AND "MANDT"='028'

It looks like the physical document is still in the database and my goal is to retrieve and download them to pc.

I can attach them back to the relevant SAP document or does anyone know how to re-build the link back to the workflow and therefore visible via SWI1.

Sorry for rambling but I'll really appreciate your help.

Thanks.

Soyab

[Former Member · Accepted solution]

Hello,

What happens when you try SO_DOCUMENT_READ_API1 in the system where you can run it, what error message does it give? What input are you giving it?

regards

Rick Bakker / hanabi technology

[Former Member · Accepted solution]

Hi Rick,

Thanks for your reply.

In the client where I have NOT run WORITEM archiving or RSSODFRE then the function module SO_DOCUMENT_READ_API1 works fine.

However, in the client where I did run WORKITEM archiving for this one particular document the function module returns "DOCUMENT_ID_NOT_EXIST". On further investigation the SOFM entry for FOL26000000000004EXT37000002711545 no longer exists and has been archived - I can see that from the info structure.

So, the question remains what FM will display archived WF attachments!

Also, in the instances where we have errorneously run RSSODFRE (but NO WORKITEM archiving) the same SOFM entries are missing. I need to re-build the SOFM in those cases and from the SOOD record I can get the 2nd part of the key (EXT37000002711545) required for SOFM. I'm looking at ways to see if re-building the SOFM record will do the trick in test but I have no idea where to get the 1st part of the key for SOFM (FOL26000000000004).

I know this is getting complicated and thanks for your interest.

Soyab