Creating count from queried fields

[Former Member]

Post Author: John

CA Forum: Formula

Hello all. Newbie here to the forum and CR.

Running CR 9

I have a report that extracts certain data from the database. A field that displays "test code", is not part of the original search criteria. I have been asked to total "test code" but, I don't know how to count the records from the extracted data.

For example, I'm pulling in everyone with a last name that begins with a "J" and who came in the store from 01/01/07 - 01/31/07. I then list the data and also print their address, city, state, zip, and "test code". The "test code" is one of 3 possible codes. I want to have 1 running total for each of these 3.

My knowledge allows me to create a running total on the field but, the total is from ALL of the records that match.

So, if we had 45 people with "J" and 01/01/07 - 01/31/07, the running total will be 67 because it is finding all data sets that match it's code. It isn't pulling from the original search criteria of "J" and 01/01/07 - 01/31/07.

Any help is appreciated.

John

[Former Member]

Post Author: Charliy

CA Forum: Formula

Are these additional search criteria being used in Record Selection? It sounds like maybe your record selection is allowing in more records than you want and you're possibly print suppressing some of them. If that's the case, you need to add the print suppress formula (actually the opposite of it) to the Evaluate formula for the Running Total.

So if your Select brings in records in the store between the specified dates, and the print suppress is for first letter not J, then the Running Total evaluate formula needs to include a test for the first letter = 'J'