Interactive Backorder Processing  (IBOP)

NaveenKumarC · ‎2025 Mar 20

Interactive Backorder Processing (IBOP) allows you to interactively modify confirmation of requirements based on your business needs. For example, during an unplanned supply shortage, scheduled BOP runs might not address the issue in time to redistribute confirmations. In these situations, IBOP lets you manually adjust or redistribute confirmations for selected requirements to meet business needs.

Manage Confirmations for Backorders

The Manage Confirmations for Backorders Fiori app available with the SAP S/4HANA Cloud Private Edition 2023 FPS03 allows you to select, sort and interactively adjust confirmations of requirements. The Order Fulfillment Specialist (R0176) role is required to access this app.

The process of modifying confirmations involves the following steps:

Requirement selection: Select and sort requirements to create a worklist.
Processing confirmations: Modify the confirmations of selected requirements from the worklist.

Requirement Selection

This app currently supports selection of requirements from sales documents and stock transport orders (STOs) only. You can use one of the following options to select and load requirements in your worklist:

BOP Segment: Use predefined BOP segments to select requirements.
File Template: Use this option to upload Excel files in the recommended template containing your requirement data.
User-Defined selection: Use this option to specify multiple selection criteria to select the requirements.

Processing the worklist

You can add or remove requirements from the worklist using the "Add to Worklist" and "Remove from Worklist" buttons. Other worklist features available are sorting, filtering, and viewing unpublished changes.

Product availability overview

Use the “Availability Overview” option in each line of the worklist to view a summary of the supply and demand situation for the material-plant combinations of the selected requirements.

Processing Confirmations

After creating a worklist, you can use one of the following options to modify the confirmations:

Using confirmation strategy: Select one or more requirements to perform an availability check using one of the available confirmation strategies. The available confirmation strategies are Improve, Redistribute and Lose.
Using manual modification: Click the Confirmation Details chevron icon (>) to access the details of a requirement. You can then manually add, remove or change confirmations. During manual processing, you can only edit the “Confirmed Material Availability Date”, “Confirmed Material Delivery Date”, or “Confirmed Quantity”.  Based on the changes made, the system recalculates and displays the confirmed date and quantity details.

Viewing the confirmation status

Once the system processes the changes to the requirements in the worklist, you can view the approved changes in the “Change in Date,” “Change in Quantity,” and “Confirmation Status” columns. These columns show the recalculated dates and updated quantities. The “Confirmation Status” column provides a graphic summary of the changes. Additionally, each line is highlighted with a color that corresponds to the confirmation change.

Publish or Discard changes/worklist

After updating the confirmations, click "Publish Changes" to refresh the requirements and unlock them. Alternatively, you can discard changes by choosing one of the available discard options. Select "Discard Changes" to remove only the modifications made to the requirements in the worklist or choose "Discard Worklist" to delete the entire worklist.

Example

In the illustration on modifying confirmations with this app, we use the "User-Defined Selection" option to load requirements into the worklist.

Based on the selection criteria, six requirements are added to the worklist. The first four requirements are fully confirmed, while the last two have no confirmations. 

The Availability Overview option displays the availability details of the requirement:

The following steps illustrate the two options for modifying confirmations:

Modifying confirmation using BOP strategy: The selected requirements are checked using the Redistribute confirmation strategy in this example. A pop-up appears, displaying the selected requirements: