Transaction Code Doubts

[#1]

Hi,

What is the purpose of creating sales order and where we use.Like this i want to know for ME11,ME21N,MM01,VF01,VT01.

Can any of u give me a clear idea abt this.

Regards,

Divya

[Former Member]

ME11is ues to create info records.

The info record allows buyers to quickly determine:

Which materials have been previously offered or supplied by a specific vendor

Which vendors have offered or supplied a specific material

Content of an Info Record

The info record contains:

Data such as prices and conditions that you can store for the relevant purchasing organization or plant.

Number of the last purchase order

Tolerance limits for overdeliveries and underdeliveries

Planned delivery time (lead time required by the vendor to deliver the material)

Vendor evaluation data

Indicator showing whether the vendor counts as the regular vendor for the material

Vendor sub-range to which the material belongs

Availability period during which the vendor can supply the material

The info record contains quotation and ordering data. The data in the info record (prices for example) is also used as default data for purchase orders.

For instance, you can store the current and future quotation conditions (discounts, fixed costs etc.) in the info record, in order to be able to copy them into Pos. You can also maintain the vendor’s conditions directly in the info record.

Organizational Levels

An info record can apply to the following organizational levels:

Purchasing organization

Plant

Procurement Types in Info Records

Standard

A standard info record contains information for standard purchase orders. The info records can be created for materials and services with and without master records.

Subcontracting

A subcontractor info record contains ordering information for subcontract orders. For example, if you subcontract the assembly of a component, the subcontractor info record would include the vendor's (subcontractor’s) price for assembling the component.

Pipeline

A pipeline info record contains information on a vendor’s commodity that is supplied through a pipeline or pipes (for example, oil or water) or by similar means (for example, electricity through the mains). The info record contains the vendor’s price for the consumption of such commodities by the buyer ("pipeline withdrawals"). You can store withdrawal/usage prices for different validity periods.

Consignment

A consignment info record contains information on a material that vendors keep available at their own cost on the orderer’s premises. The info record contains the vendor’s price for withdrawals by the orderer from consignment stock. As in the case of the pipeline info record, you can store prices for different validity periods.

ME21N: is used to create purchase order

A purchasing document is an instrument used by Purchasing to procure materials or services.

The following list shows the various external purchasing documents available in the standard SAP System. (Note: purchase requisitions are not included on this list because they are usually regarded as internal documents used within Purchasing and are therefore treated separately.)

Request for quotation (RFQ)

Transmits a requirement defined in a requisition for a material or service to potential vendors .

Quotation

Contains a vendor's prices and conditions and is the basis for vendor selection.

Purchase order (PO)

The buying entity’s request or instruction to a vendor (external supplier) to supply certain materials or render/perform certain services/works, formalizing a purchase transaction .

Contract

In the SAP Purchasing component, a type of "outline agreement", or longer-term buying arrangement . The contract is a binding commitment to procure a certain material or service from a vendor over a certain period of time.

Scheduling agreement

Another type of "outline agreement", or longer-term buying arrangement. Scheduling agreements provide for the creation of delivery schedules specifying purchase quantities, delivery dates, and possibly also precise times of delivery over a predefined period

Requirements of materials or services can be reported to Purchasing by means of purchase requisitions.

Each purchasing document is subdivided into two main areas: the header and individual items . Each document will contain a header and can contain several items.

The header contains information relevant to the whole document . The items specify the materials or services to be procured . For example, information about the vendor and the document number is contained in the document header, and the material description and the order quantity are specified in each item.

The additional data provides extra information about the item, and has no direct connection with the item procurement data. Additional data includes, for example, account assignment data (such as cost center and G/L account) and the PO history for an item, which contains information on already recorded goods and invoice receipts relating to the item

Each item in a purchasing document represents a unit of procurement . Purchasing operations (involving requisitioning, ordering and follow-up processes) occur on an item-specific basis.

MM01 is used to create material.

Material master records are created when the MM module is first installed. Thereafter, the departments using the material master database are responsible for keeping the information it contains up to date.

Material master records may be created and changed either centrally or by individual departments. In the latter case, for example, the Purchasing Department will be responsible for continually updating purchasing data and, in the same way, Sales will be responsible for maintaining sales and distribution data.

What is a Material Type?

The material type identifies the characteristics of a material that are important with regard to Accounting and Inventory Management. A material is assigned a type when you create the material master record.

"Raw materials" and "finished products" are examples of material types. In the standard MM module, the material type for the former (ROH) denotes an externally procured (bought-in) material, whereas the material type for the latter (FERT) indicates that the relevant material is produced in-house.

The material type determines the accounts to be debited or credited when a material enters or leaves the stores/warehouse, or is used or consumed by a user department. It also determines whether numbers for materials are assigned by the system (internally) or by the user (externally).

When Do You Create or Maintain a Material Master Record?

You have to create or maintain a material master record if the material to be procured:

Is not defined in the material master database (that is, the material does not have a master record)

Has already been defined for a different plant, but not for the plant for which the PO is to be issued

Has been defined for the correct plant, but the purchasing data for the material has not been entered. This may be the case if a user from another department (Accounting for instance) created a material master record but was not authorized to add the data relevant to Purchasing.

To determine whether or not a material has a master record, try to display the material using the Possible entries facility. In doing so, proceed as described under Displaying a Material Master Record.

Prerequisites

Before creating a material master record, you need the following information:

The material type and industry sector

The units of measure, such as the base unit (stockkeeping unit), and the order unit

The purchasing group (buyer group) responsible for the material

Accounting data, such as the valuation class, price control, and standard or moving average price

VF01: create invoice or billing document.

Umbrella term for invoices, credit memos, debit memos, pro forma invoices and cancellation documents.

Use

The billing document is created with reference to a preceding document, in order to create an invoice or a credit memo, for example.

The billing document contains the following data:

Structure

All billing documents have the same structure. They are made up of a document header and any number of items. The following figure shows how billing documents are structured.

Header

In the header, you find general data valid for the entire billing document. For example,

Identification number of the payer

Billing date

Net value of the entire billing document

Document currency

Terms of payment and Incoterms

Partner numbers, such as the identification number of the sold-to party

Pricing elements

Items

In the items, you find data that applies to one particular item. For example,

Material number

Billing quantity

Net value of the individual items

Weight and volume

Number of the reference document for the billing document (for example, the number of the delivery on which the billing document is based)

Pricing elements relevant for the individual items

The billing document is controlled via the billing type.

Integration

When you create a billing document, the billing data is forwarded to Financial Accounting.

VT01 is used to create shipment

Implementation Options

Shipping is an important part of the logistics chain in which guaranteed customer service and distribution planning support play major roles.

In shipping processing, all delivery procedure decisions can be made at the start of the process by

Taking into account general business agreements with your customer

Recording special material requests

Defining shipping conditions in the sales order

The result is an efficient and largely automatic shipping process in which manual changes are only necessary under certain circumstances.

Integration

The Shipping component is integrated under the Logistics Execution component. Shipping is a subsequent activity of the Sales component.

Range of Functions

The shipping module supports the following functions, which include but are not limited to:

Deadline monitoring for reference documents due for delivery (sales orders and purchase orders, for instance)

Creating and processing outbound deliveries

Planning and monitoring of worklists for shipping activities

Monitoring material availability and processing outstanding orders

Monitoring the warehouse's capacity situation

Picking (with optional link to the Warehouse Management system)

Packing deliveries

Information support for transportation planning

Support of foreign trade requirements

Printing and transmitting shipping documents

Processing goods issue

Controlling using overviews of

Deliveries currently in process

Activities that still are to be carried out

Possible bottlenecks

A list of deliveries posted as goods issue in the shipping department could be used to form a worklist for the billing department.