Segment in document posting

[Former Member]

Hi

I need help in understanding the concept behind Segment reporting. We have implemented new GL and the document is split based on cost center, Profit center, and Business area. When I post a vendor invoice, I specify PC and business area in the line item. The segment is derived automatically from the profit center master. But if I want to change the Segment to some other rather than the one specified in the profit center master, I am able to do that. My questions is that should it be possible to change the segment while posting a document or the segment should always be the one specified in the PC master record?

I appreciate your help.

[Former Member]

I created a substitution to resolve this issue and it is working.

[Former Member]

US GAAP & IFRS requires a virtually complete balance sheet at the segment level for segment reporting

The segment is a subarea of a company that generate expenses and revenues, and whose an operating results are regularly monitored by Chief officers of the company.

While there area options to default segment from profit center, However there could be business situation where the default segmetn is not appropriate. There you can override.

[Former Member]

Thanks for your reply, Sridhar. It helped me in understanding the concept. This means that ideally the segment should be defaulted from the PC master but if needed, business should have the flexibility to post revenue or expense to another Segment. I have one more question. If we opt for different segment than the one in the pC master, won't it affect the reporting?

I appreciate your help.

[Former Member]

Hi Sridhar

I need to write a validation with the rule that while posting a document, only segment allowed is the one mentioned in the Profit center master. Can you please help me with step-by-step detail as to how to write this rule?

I appreciate your help.

Thanks,

Shalu

[Former Member]

Instead you could make the segment a display only field, perhaps. This could be managed from the field status management.

[Former Member]

Hi Sridhar

As always, thanks for the timely reply. I checked in the field status variant and I only see three options (Suppress, Required, and Optional). The display button is not there. Can you please let me know how do we activate the Display setting for field status groups or would it be better to create validation instead?

I appreciate your help.

Thanks,

Shalu

[Former Member]

Hi

I could not find the display radio button under the field status variant. I need to write a rule that while posting an accounting document, the Segment should always be the one specified in the corresponding Profit center master. I have tried to write a substitution rule for the same but could only specify one PC = one segment. There are more than one PC for each Segment. I would really be thankful if someone can help me in writing this substituion.

Thanks,

Shalu

Edited by: Shalu G on Dec 30, 2009 10:29 PM

Edited by: Shalu G on Dec 30, 2009 10:30 PM

[Former Member]

HI,

You may need an user exit for this.

Prerequisite

Maintain profit center for which you want this substitution rule to apply.

BSEG-PRCTR = '10000' or BSEG-PRCTR = '20000' etc.,

Substitutions: Exit

In your exit, you can have ABAP code to restrict/substitute segment field value from profit center segment value.

You need a developer to help you on this.

Hope this helps.

[Former Member]

Hi Pradeep

Thanks for your reply in this matter. We have around 800 Profit centers. Do I need to specify the pre-requisite (BSEG-PRCTR) for each one of them or we need to define some kind of formula? I tried to use the brackets and other symbols but they are suppressed and I could only specify constant value for one PC at a time. Can you please help me with this?

[Former Member]

So, coming back to your requirement, is it that in some cases users be able to change the derived segment and in some other cases they should not be changing the derived profit center?

As far the definition of prerequisite, should be guided by what scenarios you want this to apply. Think of some fields at document header level for instance document type etc.,

Try this, Settings ->Expert mode in change mode, which should present you with a white area for you to enter prerequisite definition. Some options may be supressed because you are not in change mode.

Hope this helps.

[Former Member]

Hi Pradeep

Thanks for the input. My requirement is that user should never be able to change the Segment derived from the profit center master while posting an accounting document. As you mentioned, I will try in expert mode also. But if there are few steps that you can mention in your reply, it would be really helpful.

Thanks,

Shalu

[Former Member]

Hi,

If the user should not be able to change the segment, then you need not play around the system. I mean, let the field 'Segment' be suppressed at the time of document entry. You can always view the segment field in reports or in document display.

Hope this helps.

[Former Member]

Hi Pradeep

Thanks for the reply. I tried to suppress the field SEGMENT in transaction OBC4 for this group but when I try to post invoice via FB60, this field is visible and gets populated automatically with the Segment from the PC master. I can change it to some other segment if I want to and that is what we want to stop. Am I following the right steps?

I appreciate your help.

Thanks,

Shalu