document number, reference, document header text

[Former Member]

my name is venkat in f-02 there are 3 fields. 1) document number 2) reference 3) document header text what purpose we use with example

[Madhu_Maddula · Accepted solution]

HI,

1. Accounting Document Number

The document number is the key the system uses to access the accounting document.

The document number is unique per company code and fiscal year. When entering an accounting document, you can specify the number manually or it can be determined by the system from a pre-defined area (number range).

The relevant area of the document numbers (number range) is determined in each company code per document type.

2. Reference Document Number

Definition

The reference document number can contain the document number of the customer/vendor. However it may contain a different value.

Use

The reference document number is used as a search criterion when displaying or changing documents. In correspondence, the reference document number is sometimes printed in place of the document number.

Procedure

Enter the number specified by the business partner. If the document was created in-house and you do not know the business partner document number, you can copy the document number into the reference number field by entering "*".

3. Document Header Text

The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items.

reg

Madhu M

[Former Member]

Hi,

The Document number is usually defined in accordance to the Maintained Number range Intervals (FBN1) as per Comp.Cd. There are 2 types:_

1st the Internally maintained where the system assign the number to the Docs &

2nd Externally maintained , where the User has to mention the same in accordance to the Number Range Interval specified & only unused one. To opt this u'v to Tick "EXT" in FBN1.

Reference act like a Search Criterion. It can be any supporting doc no from the Customer Inv or Vendor or any other entry which the user feel could facilitate search later on.,

document header text is the text explanation for the whole Document as for separate line items we have separate Text to be entered.

regards

manish