DMS - Document Validity

[#1]

Hi to all,

Does anybody know if exist a functionality to handle date of validity of a DMS document? I mean, after approving a document (with the "Release Flag"), I need to fix "manually" a date that the document will be "valid to", the date that the document is "valid from" is automatic when the status with the release indicator is set. The standard system places the date "valid to" automatically.

Thanks!

Regards,

Martin

[Former Member]

Good day,

The easiest way to do this is by using classification.

You need to create a user exit using DOCUMENTMAIN01, when a document is released, it must populate the classification field with a valid to/from date.

In the same exit, you could then also check when the document is accessed, and if it surpasses the valid to date, you can "prompt" the user that the document is no longer valid.

If you really want to get smart, you can, in the same user exit, change the documents status to "Not Valid" after the allowed period has been reached.

Regards,

Freddie Botha

www.documation.co.za

SAP DMS, CAD Integration, Data Archiving, Imaging & Scanning, Workflow

[email protected]

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