Commitement Values in PS

[#1]

Hi,

We are using both SAP and other system in our scenario. With SAP, we do project structure creation and budgeting. However project accounting related activities like PO, GRN are done in other external system.  As we are not using MM, POs are not replicated in SAP. However for budget control, we need to update commitment values in SAP. To update commitment values, we are planning to use funds commitment using FMZ1 tcode. by using this, commitments get updated and also the budget report looks ok. To update the actual costs in SAP against a project, we do financial posting against a WBS with a value equal to GRN value in other system. While posting this journal entry, is there any way we can refer the funds commitment value created for WBS earlier, so that commitment value reduces as of actual cost. One work around  I am looking is, while posting journal entry, I should first reduce the commitment value and then post the same amount.

Please let me know if you have solution to this.

Regards,

Laxminarasimha

[Former Member]

Hi Laxminarsimha,

There are 2 options to reduce the commitment raised by FMZ1

a) Manually by using transaction FMZ6

b) Automatically on vendor invoices when the commitment is mentioned in the account assignment block of the invoice.

Regards,

Jindow Joseph

[Former Member]

Hi Jindow Joseph,

The Invoices are created external to SAP. When invoice is created in external system, the amount is posted to the project using FI journal entry. I am not sure while posting FI journal we can refer commitment created in FMZ1 transaction.

Regards,

Laxminarsimha