Automatic Payment Program

[Former Member]

Hi

What are the settings required in an automatic payment Program?

Regards

Subir Didwania

[Former Member · Accepted solution]

Hi

The primary configuration required for automatic payment program ( T Code FBZP) is;

1. All Company Codes - For all the company codes settings have to be made in the system for Intercompany payment relationships, tolerance days for payments, customer and vendor transactions that need to be processed, paying company codes (Co code that make payment on behalf of other company codes called as sending Co Codes in SAP),

2. Payment method settings - This has two levels of definition, payment methods allowed at the country level and the payments methods to be used by the company codes in consideration. SAP has predefined payment methods in the system for most countries. Based on the Business Requirements, company codes can select the payments methods that meet their requirements out of all the methods defined for that country.

3. Selection of Paying Bank - There are many factors that comprise of this level of setting in payment program configuration. The banks to be used must be put in a ranking order. The ranking order screen is nothing but a order of banks in which the payment method would consider for each payment method. Another setting is the amount available in the account. This screen in SAP lists the banks and the amounts available in each bank. Another factor is the expenses and the charges involved in the selection of Paying Bank. The function for incoming and outgoing payment consists of a bank charges fields for the users which can be subtracted for incoming and added for outgoings. The system then posts these charges to an expense account for Bank Charges, which requires definition of a posting key and account assignment.

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Regards

Sanil Bhandari

[Former Member]

hi Subhir,

• <b>House Bank Configuration – FI12. </b>

Enter Company code and select House Bank tab. Click on the Create bank to create a new house bank Enter Bank Country and bank key details and click Bank Accounts. Enter the Bank Account num and the Bank GL account.

• <b>Payment Program Configuration – FBZP </b>

o All Company Codes – Enter Sending and Paying Company Code, outgoing payment with cash discount from.

o Paying Company Code – Enter Minimum amount of Incoming and outgoing payment and Form for the Payment advice.

o Payment methods by country – Select Check will be created, Allowed for personal payments, Street P.O. box or P.O. box pst code (bank details for Wire transfer) and RFFOUS_C (RFFOUS_T for wire transfer) as the print (payment) program.

o Payment methods by Company Code – Enter min and max amounts and form

for payment transfer. Payment per due day, optimize by bank group or postal code can also be selected.

o Bank Selection – If more than one house bank, ranking order can be given. Under Amounts, amount available for outgoing payment should be given. Under Accounts, enter bank-clearing account for bank sub account.

• <b>Define Check numbers</b> – FCHI and Void Reasons - FCHV

<b>For APP</b>

Follow these steps

Enter Run Date- May be current or the date to be printed on the cheques/ advice

Enter Idenditification- to identify your proposal

Click on Tab Parameters

Enter-Posting Date

Docs entered up to- system date for the considering the doucments for the payment.

Enter company codes for which u want to execute APP, payment method and the Next payment date will be the date after the run date mentioned above.

Enter range of Vendors and/or Customers for the payment run

If you are doing Forex payments enter the rate type

U can leave the Free Selection Tab as blank

Tab-Additional Log check 1,2 & 4th boxes enter the vendor or/and customer range

Tab- Printout/data Medium select the variant against the program created for the payment method.

Save the parameters- Ctrl+S

Tab- Status- Message "Parameters have been entered" is found

Click on the Schedule Proposal button

a pop up will appear check the tick box Start Immediately

Press Continue

"Proposal is ready to be started" message appears on the status Tab

Press enter untill " Payment proposal has been created" message appars on the Status Tab.

Click on the Pmnt Run button ,

Press Continue in the pop up

"Payment run is ready to be started" message appears on the status Tab

Press enter till the message" Posting orders: XX generated, XX completed" appears.

Now F110 is over and cheques are ready for printing.

Click on the Printout button to print the cheques

Note: Hope you have completed all the required config in FBZP.

Assign the points....

Ranjit