Status in DMS

[Former Member]

Hello,

I´m working with document management system and have a document number xxxx and version 00 with status released. Weeks later someone updates the information and creates a new version 01, with status released. The system is not reseting the status of version 00 to inactive or old, therefore I have to versions, which both are released and therefore active.

Is there any way to customize the status of my documents or should I do it per coding with a function ??

Thanks !!

[Former Member]

We are also using DMS.

In our system, if I create a new version of a document particular type the status of the new version is set to the initial processing status.

You need to take a look at your status network for the doc type. If my memory is correct there is a setting for inital status that needs to be set.

Definately configurable.

In our scenario, we have defined 2 status. One is initial type I, and the other is checked in type C.

I would review the status network for your doc type and play around with the settings.

SPRO > Cross Application Comp. > DMS> Control Data > Define Doc Types >Define Doc Status

[Former Member]

Hi,

something is not working in this system (4.6). As you mentioned, I´ve changed the status IA to type I and status FR to type C. Old version as well as new version of my document remain marked with status FR after saving but the newest version is the current version.

[Former Member]

Jorge:

We are on 46c as well. After looking closer at my settings. I think the solution is in the second status Z3 shown below. Note the "Prev 1" control, it states that the previous status for Z3 must be status Z1. You can't set the second status unless the the document has already been set to the first.

Not any settings not specified are initial. Not including field controls.

Good luck.

<b>My doc type settings:</b>

<u><i>Doc type ZCOA</i></u>

Use KPRO = 'X'

Version Ass = 'X'

Archiving Auth = 'X'

change docs = 'X'

<b>My Doc Status Settings:</b>

<u><i>Doc Status Z1</i></u>

FLDSel = '.'

Status Type = 'I'

<u><i>Doc Status Z3</i></u>

Object Check = 'X'

Release Flag = 'X'

Content Version = 'X'

Fld Sel = '.'

Status Type = 'C'

Prev 1 = 'Z1'

[Former Member]

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[Former Member]

Hi,

You could also write an ABAP that will set all other DIR's for the same key to a SU (Superceded) status. Implementation of this can be done in the BADI DOCUMENTMAIN01 with the On Save method.

Regards.