workflow for adobe forms

[Former Member]

In adobe form when ever user clicks on submit button, then that form should be attached as an attachment and it should go for manager approval,if manager clicks on the attachment that attachment should open . i dnt know how to approach this situvation,how to trigger this workflow..

please any one give me suggestions

[Former Member]

Hi TCS Team,

Adobe Form:

There are two different type of adobe form are available

1. Static Form

2. Interactive form

1._Static Form_ : If a form which has been created by a initiator and which should not been changed by his approver/Manager while he is approving / Rejecting the request.

Eg: Viglence clearance certificate

2. Interactive form: If a form which has been created by a initiator can be modified by his approver/Manager for some reason while or before approving / Rejecting the request.

Eg: PR Release: Where the approver may required more clarification on the PR.

In General, both of the form may be used depends upon the requirements. And we have to take it as Adobe form.

Your Query:

"In adobe form when ever user clicks on submit button, then that form should be attached as an attachment and it should go for manager approval,if manager clicks on the attachment that attachment should open . i dnt know how to approach this situvation,how to trigger this workflow.."

I will be explaining you one by one.

1. i dnt know how to approach this situvation,how to trigger this workflow

Triggering of workflow from a EP (i.e. ESS/MSS) Can be done via a RFC calls. We call this as integration of Java webdynpro with SAP Workflow.

There are many Function module available in Standard for this purpose

SAP_WAPI_START_WORKFLOW

SAP_WAPI_CREATE_EVENT

May be used for triggering the workflow.

While Triggering the workflow you have get the PDF (ADOBE Form) into this import parameter

IFS_XML_CONTAINER as a string value, and update the same in the INPUT_CONTAINER (EVENT CONTAINER).

Then Pass the value to your workflow container.

Use the following FM to write the value in task container.

SAP_WAPI_WRITE_CONTAINER

If the same pdf has to be displayed in approvers inbox while he clicks the attachment use the followin FM

SAP_WAPI_READ_CONTAINER

For Attaching the PDF form into the Workitem

SAP_WAPI_ATTACHMENT_ADD

And for Reading the attachment in the workitem use this FM

SAP_WAPI_GET_ATTACHMENTS

If you have any further clarification, please post the same.

Thanks and Regards

Balaji K.