collaboration workflow

[Former Member]

Hi,

we have a scenario, where we need 3 collaboration rooms and in the room1 there is a word document. Room owner of room1 should approve the document and it must now be visible to the Room2 members..

i.e. we want to implement workflow with collaboration rooms which contains documents.

would like to know, if this is possible with standard room templates and how can i achieve adhoc workflow.

would be great if you could let me know any good documents or some step by step solution for this.

Thanks

[Former Member · Accepted solution]

Hi Reddy,

I think you could do the following:

1) Create an Extension Store for these documents in a common folder (for example, /room_extensions/cm_stores/custom_documents)

2) Create a repository service to copy the approved documents from one folder to another (that is, from one room to another) and activate it on the store you just created

This would copy the documents from room1 to room2 every time it gets approved on room1. Also, you must activate the approval process for the folder in room1 (you can create a room extension to do it programatticaly when the room creation process creates a new room and consequently, a new folder)

I will think a little bit more on the issue and see if i can come up with something more concrete 😃

Hope it helps!

Thiago

[detlev_beutner · Accepted solution]

Hi Thiago,

great reply, just a small suggestion:

> to copy the approved documents from one folder

> to another

I would think that creating a <i>link</i> within the room2-folder would be more appropriate from the description given.

Best regards

Detlev

[Former Member · Accepted solution]

Hi Thiago and Detlev,

Thank you for the replies....

1. i am not going to use folder that is already avaialble in KM. The room administrator creates folders and documents in a room by himself. I would just like to know, if room extensions needs to be configured in my case.

2. moving documents from one room to another, i.e.

copying and activating as Thiago suggested

creating a link to the folder and docs in Room1

do you mean that it should be done programatically?

it would be great if you could clarify this to me.

thanks

[detlev_beutner · Accepted solution]

Hi Reddy,

1.) You are (I really expect). The room admin may create folders within an existing room extension store. And this is created by an extension. As Thiago suggested, you can also develop an extension for automatically creating subscriptions, but that's only optional.

2.) Yes, programatically.

Hope it helps

Detlev

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