Configuring XML Elements in SAP SuccessFactors Job Requisitions

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If you're new to configuring job requisition templates in SAP SuccessFactors, understanding the XML structure is essential. Here’s a step-by-step guide to help you get started.

1. Accessing and Modifying the Template: The job requisition template's name is defined in the XML file and appears on the front-end screen. If you need to change this name, follow these steps:
   • Download the Template: Go to the instance where the template is stored and download it.
   • Modify the Name: Open the XML file, find the template name, and make the necessary changes.
   • Upload the Template: Once modified, upload the updated XML file back into the provisioning system.

You can also see the supporting languages in the XML, which ensures the template is usable in different locales.

2. Defining Fields: Field definitions are a crucial part of customizing your job requisition. In this section of the XML, you can create fields based on the client's requirements. Each field has several attributes:

• id: A unique identifier for the field.
• type: Defines the type of data the field will hold (e.g., text, number, picklist).
• required: Indicates whether the field is mandatory.
• custom: Determines if the field is standard or custom. If true, it’s a custom field; if false, it’s a standard field.

You can create various types of fields, such as instruction text, picklists, numbers, rich text, dates, and more.

3. Setting Field Permissions: Field permissions determine which roles have access to read and write specific fields at different stages of the job requisition process:

• Statuses: Approved, pre-approved, and closed.
• Roles: Assign specific roles to each status to control who can modify the fields during each stage.

For instance, if you want certain roles to only have read access during the closed status, you configure it here.

4. Button Permissions: You’ll find options for button permissions, such as Close Req and Reopen Req. Here’s how to manage them:

• Assign Roles: Only the roles selected in this section will have the ability to use these buttons, ensuring control over critical actions like closing and reopening requisitions.

5. Listing Fields: Listing fields in the XML determine which parts of the job requisition, such as job description headers and footers, will be visible to users.

6. Mobile Fields: For companies using the SAP SuccessFactors mobile app, it's important to configure which fields are visible on mobile devices. This ensures that users accessing job requisitions via the app can view the necessary information.

7. Rating Scale and Applicant Status Configuration: The rating scale you define in the XML will appear on the front-end screen under Admin Centre > Rating Scale. Additionally, applicant status configurations are managed within the job requisition, allowing you to control which fields are visible at different stages of the application process.

8. Feature Permissions: Feature permissions ensure that once a candidate moves to a new status, only selected roles have the permission to initiate the next step, such as offering a letter.