Split document

[Former Member]

Hi Gurus,

What is split document.. how to configure that...

Thanks,

Vikram

[Former Member]

Hi,

Document splitting enables a complex display of documents. Line items are split here for selected dimensions. This ensures that you can draw up complete financial statements for the selected dimensions at any time. Below example would further clear :-

Suppose a vendor invoice containing the following items is entered:

Posting Key Account Segment Amount

31 Payable 100.00-

40 Expense 0001 40.00

40 Expense 0002 60.00

Document splitting then creates the following document in the general ledger view:

Posting Key Account Segment Amount

31 Payable 0001 40.00-

31 Payable 0002 60.00-

40 Expense 0001 40.00

40 Expense 0002 60.00

Settings for Splitting are as follows :-

In the IMG, choose Financial Accounting (New)->General Ledger Accounting (New)-> Business Transactions-> Document Splitting.

1. Classify G/L Accounts for Document Splitting - You need to classify the individual document items so that the system knows how to handle them. You do this by assigning them to an item category. The item category is determined by the account number. In this IMG activity, you need to assign the appropriate accounts.

2. Classify Document Types for Document Splitting - Every business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. To enable the system to determine the splitting rule, you need to assign a business transaction variant to each document type.

3. Define Zero-Balance Clearing Account - Here you define a clearing account for account assignment objects for which you want to have a zero balance setting when the balance is not zero.

4. Define Document Splitting Characteristics for General Ledger Accounting - Here you specify to which document splitting characteristics document splitting applies, for example, profit center or segment. The characteristics that you specify should be maintained in at least one of your ledgers. You determine which characteristics are maintained in your ledger by assigning scenarios or customer fields to your ledgers.

You also define how this characteristic is to be handled by specifying, for example, whether you want to apply a zero balance setting, whether the field is a required entry field, and the appropriate partner field.

5. Define Document Splitting Characteristics for Controlling - Here you specify which additional characteristics you want to apply in document splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead, they are relevant for components in Controlling that use documents transferred from General Ledger Accounting.

6. Define Post-Capitalization of Cash Discount to Assets - Here you define whether the cash discount that is applied in the payment of an asset-relevant invoice should be capitalized to the asset. When you select this setting, the cash discount amount is not posted to the cash discount account in the payment document, but instead directly to the asset.

7. Edit Constants for Nonassigned Processes - Here you define default account assignments (for example, a default segment) for specific line items in processes for which it is not possible to derive the correct account assignments at the time when the document is posted. This is the case if the required information is not yet available when the posting occurs.

8. Activate Document Splitting - In this IMG activity, you activate document splitting. The splitting method used is that delivered by SAP as standard, which contains the splitting rules for the different business transactions. If this splitting method does not meet your requirements, you can first define and then select your own method in Customizing for document splitting (see the next step).

Settings for Extended Document Splitting

Here you define your own rules for document splitting and make the necessary settings so that the system applies the rules you defined and not the SAP standard rules.

9. Define Splitting Method - Here you define your own method for document splitting. A splitting method contains the rules governing how the individual item categories are dealt with.

10. Define Splitting Rule - Here you define the splitting rules for document splitting. You assign one or more business transaction variants, the account key for the zero balance setting, and the leading item categories for cross-company code transactions to a splitting method.

11. Assign Splitting Method - Here you assign the splitting method to be used for document splitting after activation. If you want to activate your own splitting method, replace the standard method with your own method.

12. Define Business Transaction Variants - Here you can define business transaction variants for the business transactions in document splitting.

Hope this would clear the picture... looking forward for your points.

Regards,

Saurabh Agarwal

[Former Member]

Hello Vikram,

Document Splitting: Document splitting is a tool provided in SAP New G/L for determining the missing account assignments in various processes like invoices, payments, clearing etc. In SAP system that impacts in accounting. Document splitting allows the creation of financial statements beyond the scope of company code i.e. one can generate the financial statement at the segment or profit center level.

Ex: Vendor A has raised an invoice worth 5000/- for the purchase of stationary items from him. Following are the postings for vendor invoice

Stationery Exps., 1600 Dr CCTR1 PCTR1 SEGM1

Stationery Exps., 400 Dr CCTR2 PCTR2 SEGM2

Input Tax 320 Dr

To Vendor A 2320 Cr

Vendor A (Accounts Payable GL Acct) and Input Tax being a balance sheet G/L account does not have account assignment like cost center, profit center. And hence, without document splitting, we cannot get cost center, profit center and segment information for line items pertaining to Vendor A and Input Tax.

If useful pl assign points*******

Thanks

Para

[Former Member]

Hi,

While posting any document, system post another transaction alongwith the transaction you posting into. This is subject to activation of Profit Center Accounting and Split accounting in your company code.

The tranaction you are posting into the system related more than one profit centers, system automatically split that document among profit centers as per the split configurations.