returnable & non returnable gate pass

[#1]

Hello SAP Experts,

There is the requirement for the procedure & configuration of returnable & non returnable gate pass for any material going out for repair or for refillment in our company.Also tracking its billing documents which can include service + replacement of any spares.With print out of the document.

Service Management is not configured in our company.

Thanks & Regards,

Anisha

[Former Member]

Hi Anish,

SAP does not provide your requirement in standard system,

you have to developed the returnable/non returnable gate pass with helpof your ABAPer,

we have develop the same for one of our client.

Manoj Singh

[kunal_ingale]

hi

No, SAP doesn't provide any option for creating Gate Pass (Returnable & Non-Returnable) in standard.

Returnable Gate Pass: -

1. MM01 - Create Material Master for every Spare Part / Machinery to be sent to Vendor for Repair as Non-Valuated (Material Type "UNBW") (Do not extend Accounting and Costing views since you don't require postings of Stock value and consumption values, you only want to track the Service/Repair Charges)

2. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511)

3. ME21N - Create Subcontracting PO (Here Main Material and Component will be same material)

4. MB1B - Transfer Posting w.r.t. Subcon PO (Mvmt Type - 541, Spare Part stock will get posted to Vendor Stock)

5. MB90 - Take Print out of this Material Doc as Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)

6. MIGO - GR against Subcon PO (101 - Receive Spare Part, 543 O - Consumption of Spare Part form Vendor Stock)

7. MIRO - LIV for Service Charges w.r.t. Subcon PO

Non-Returnable Gate Pass: -

1. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511)

2. MIGO - Goods Issue > Others (Issue the quantities of these materials using Movement Type 501 / 511)

3. MB90 - Take Print out of this Material Doc as Non-Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)

Note: - If Client is not satisfied with this then you need to go for development of Gate Pass System.

u can also try

>please check transaction code LECI

Related configuration

SPRO --> Logistics Execution --> Shipping --> Basic Shipping Functions --> Registration of Visitors and Means of Transport

"i havn`t try it"

regards

kunal

[Former Member]

Hi Kunal,

thanks for your reply, this procedure i have tried, im having two issues with this ;

1. im not able to get the print out in MB90

2.for the m/c sent for repair, if they found some damaged part & replacing it, then how to capture its bill part.

Thanks & Regards,

Anisha

[kunal_ingale]

hi

>1. im not able to get the print out in MB90

Check following if useful to u

1. Maintain the Printer Name in SPRO->Malt Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting

2. Ensure that in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out

3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2

4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for GI/Transfer Posting Documents

5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the foll:

a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Tr medium is 1

b. Print Parameter is 7

6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Pr Det by Pl/StoLoc, maintain the Output device for all your Plants

7. Go to MN21, for Tr Type WE, Print Version 3, maintain Print Item as 1.

Now the settings are ready for Printing Material doc

8. While doing MIGO, ensure that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.

9. Now depending on the setting in 5a, the Matl doc is printed. If it is 3, you have to print it using MB90. If it is 4, it is printed immediately.

>2.for the m/c sent for repair, if they found some damaged part & replacing it, then how to capture its bill part.

this part will come in ur process part

if ur using ur own part then agin u have to issue it to the vendor

or if its been used by the vendor then u have to pay charges manually

regards

kunal