Reset Manually Cleared Documents

[#1]

Hi,

I have the following scenario:

I posted two document in first document i posted following transaction:

EOBI EXP Dr 10,000    

Exp Payable EOBI    Cr  10,000

(Document Number 1000010, Type SA)

The second transaction Was:

Exp EOBI  Dr. 10,000

Bank                          Cr     10,000

(Document Number 2000010, Type KZ)

then i manually selected these two documents and cleared them and a document 5000010 was generated by system. now for some reason i need to change the status from cleared documents to open again. for this when i go to FBRA and give any of the three document (1000010,2000010 or 5000010) for reset the system gives me an error that document XYZ is not a clearing document. what i understood here was that i was suppose to provide document number 2000010 in FBRA so that documents can be open again because this is the clearing document.

this has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?

What am i missing here?

Regards,

[Former Member · Accepted solution]

Hello,

This has messed up my concept of clearing document in system. what is the use of document number 5000010 which is automatically generated by system? when i view it it shows me some other posting and not one related to this transaction. help pleas. and how can i reset the document in FBRA?

There is nothing to worry about the concept. The concept is when you posted the expenses the document 1000010 was generated and when you posted the payment to bank for this expense the document 2000010 got posted. When you cleared both the documents manually the clearing document is 5000010 posted.

Now you want to set the status open for the cleared item as suggested above use FBRA with documnet num 5000010.

But now the question is had you already cleared the bank account also. if not then this will not be a problem for you. If yes then you had to reset the doc num generated while bank clearing then you can reset the doc num 5000010..

Hope this may help.

Thanks,

Chetan Ahuja

[former_member220526 · Accepted solution]

Hi Chetan,

What you explained is exactly what my understanding was. and as per your explanation i have checked bank item has not been cleared yet. So all i have to do is go to FBRA and give document Number 5000010 and rest this will turn the items open again. but when i enter document number 5000010 it gives me the error that this is not a clearing document. same happens with any of the document in my example. one more thing when i view document number 5000010 in FB03 it shows completely different heads and amount posted. this is why i am really confused. how can i reset the document. its really disturbing. please help

Regards,

[former_member220526 · Accepted solution]

Solved... there was nothing wrong about my concept. the document was posted in 2015 and 2014 that is why system was giving the error because in 2014 it was not a clearing document but in 2015 it was.. thank you for detail explanation Chetan Ahuja. It was really help full

Regards,

[Former Member]

Dear Faizan,

Clearing document is 5000010.

Document - 1000010 & 2000010 are normal documents as this are posted separately.

You should put 5000010 in FBRA for reset the cleared items.

Check and confirm

Regards

Vijay

[Former Member]

Hi Raizan,

Find out the clearing document in FB03. Maintain Com code, Fiscal Year, Document type and execute. It wll give you list of cleared document numbers with document type KZ. Select the required document number and reset using FBRA.

BR, Srinivas Salpala