down payment request error

[Former Member]

hi,

I want to post the loans given to employee as a down payment to loan vendor account.

in creating the down payment request i got a error message saying" Special GL indicator C is not defined for down payments"

where can i define this in configuration (SPRO)????

ple help me. urgent

thanks

gayani

[Former Member]

Hi..

go to transaction FBKP and defined the GL account for spl GL indicator

Thanks & Regards

[Former Member]

The settings for down payment was defined under OBXT (define alternative reconciliation account for vendors ), but not under OBYR (define alternative recon account for down payments), when i try to define under OBYR the system give a message saying it is already defined? what is the correct place to define in SPRO???

thanks

gayani

[Former Member]

Hi,

Use T.code OBYR. Select F for down payment request. Give the link between spl g/l a/c and reconcilation a/c.

If helpful assign points,

Rams

[Former Member]

HI,

GOTO TO T.CODE OBYR AND MAINTAIN SPL. GL C IN THAT

[Former Member]

HI,

You can use transaction code FBKP.Here you will find all the tabs for various account assignment. Select Special G/L. Here do mantain accounts for payment account type vendor (K) and special Gl indicator F (Down payment Request)

Same you can do aslo in the IMG

SPRO-Financial Accounting (New)-Accounts Receivable and Accounts Payable-Business TransactionsDown Payment Made-Define Alternative Reconciliation Account for Down Payments (OBYR)

Hope this helps

Regards

Pratiksha

[Former Member]

thanks Pratiksha, another problem:

in the vendor type K , Special GL indicator F, do i need to define a target GL indicator also? what is the use of target GL indicator?

gaynai

[Former Member]

Hi,

If you use the payment or dunning programs for posting or dunning of down payments, you need to use down payment requests. These are special documents that serve as a reference for posting a down payment or as a document for the dunning program. They do not update the account balance.

When entering a down payment request, you enter the information required by the payment or dunning program. For example, you must enter a target special G/L indicator. The special G/L indicator is used later to post the down payment. The system requires this indicator to determine the correct special G/L account for down payments. Via the master record of this down payment account, the system determines which fields are relevant for entering a down payment request and how entries are treated.

For Example:

You enter a down payment request. To do this in the standard system, you enter the target special G/L indicator A. The system calculates the corresponding down payment account and determines how the tax is displayed in the open item and down payment accounts and which information is required in the down payment request. The corresponding fields are ready for input. Therefore, the last posted down payment accounts determine the specific adaptation of screens and not the request accounts.

Regards

Pratiksha

[Former Member]

Hi

In FBKP, there is no target GL indicator..its required only Recon. acct and Spl GL Acct..

[Former Member]

In FBKP it is defined. but the error message is giving as:

Special G/L indicator C is not defined for down payments

Message no. F5053

Diagnosis

The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".

System response

The entry is not accepted.

Procedure

Enter an allowed special G/L indicator or initiate a change of the default settings.

thanks

gayani

[Former Member]

Hi,

There are two steps to do this.

First check whether you have mantained accounts for account type K and Special G/L indicator A and chart of account. In the properties tab see whether target special gl is A or not. It should be A.

Path: Financial Accounting (New)-Accounts Receivable and Accounts Payable-Business Transactions-Down Payment Made-Define Alternative Reconciliation Account for Down Payments (OBYR)

Secondly also check whether you have mantained accounts for account type K and Special G/L indicator F and chart of account. In the properties tab see whether target special gl is A or not. It should be A.

In both the cases the Recon. account should be the Sundry creditors account that You mantain in Vendor master.

in both the cases the Special G/L account is the same account Account to which you want to post the downpayment)

Hope this helps

Revert back in case of any othr prblem

Reagards

Pratiksha

[Former Member]

special GL indicators A and F are already defined. I want a new Special GL indicator to identify employee vendors (loans given to employees). Is it correct if i define new indicator as C and assign Recon account for that under OBYR???? the previous person has already define this under OBXT, can i delete it and redefined under OBRY??

please help

gayani

[Former Member]

Hi,

See you can create as many spl gl indicator as you can. Only you need to change the description and specify the correct properties. Dont delete any standard settings as these may be used by any other account assignment.

Like you can define for payment request lets say account type K and SPL G/L indicator V .

For Down payment any lets say Account type L and SPL G/L indicator X

But when you mantain please mantain correct target spl g/l indicator.

Reagrds

Pratiksha

[Former Member]

my problem is not yet solved. this is this i want to assign many GL accounts to single recon account. In a special GL indicator say A, only allowing one recon account to one GL.

any solution for this????

gayani