go through this link
http://iris.tennessee.edu/BPP/FI/Materials%20Management/FI_MM_Summary%20of%20Purchasing%20Process%20...
http://www.copacustomhelp.state.pa.us/infopak/standard/fastpaths/me21n_content.htm
Enter me21n,
put payment term,purchase organization,purchase group, vendor, item number,description,qty enter & save.Just avoid warning message. you will get PO number.
Create Purchase Order (ME21N)
Purpose
Use this procedure to create a purchase order. A purchase order is a legal document used to record an individual purchase (negotiated terms, conditions and pricing) with the vendor or arrange for a delivery based on prior agreement. It also provides the vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes. The purchase order is a commitment to a vendor for a given material or service in a specified quantity at a predetermined price and delivery date.
Trigger
Perform this procedure when a purchase order needs to be created. This procedure outlines how to create a purchase orders for a material and/or service without reference to another purchasing document.
Prerequisites
· Vendor number
Menu Path
Use the following menu path(s) to begin this transaction:
· Select Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known to go to the Create Purchase Order screen.
Transaction Code
ME21N
Helpful Hints
· Only a released (approved) purchase order can be sent to the vendor.
· Selecting the icon will expand or collapse section details.
Procedure
1. Start the transaction using the menu path or transaction code.
Create Purchase Order
1.1 If Document Overview window is on; select the DOCUMENT OVERVIEW OFF button to close the window.
Create Purchase Order
The purchase order screen is divided into three sections as follows:
Section
Description
Header
This section contains information applicable to all line items contained on the purchase order.
Item overview
This section contains information on the materials and/or services to be delivered or rendered.
Item details
This section contains information that will be applicable to a particular line item in the purchase order.
2. As required, complete/review the following fields:
· (Order type)
· Vendor
· Doc. Date
3. Select the EXPAND HEADER icon.
Create Purchase Order
4. As required, complete/review the following fields on the ORG. DATA tab:
· Purchasing org.
· Purch. group
· Company Code
5. Perform one of the following:
If user wants to
Go To
Create a material line item
Step 6
Create a service line item
Step 8
6. As required, complete/review the following fields in the Item overview section:
The following is a guideline for a material request. It may be necessary to select the SCROLL icon to access additional fields.
· A
· Material
· Short text
· PO Quantity
· O...
· Deliv. date
· Net price
· Curr...
· Matl group
· Plant
7. Perform one of the following:
If user wants to
Go To
Create another material line item
Step 6
Create a service line item
Step 8
Continue with purchase order
Step 10
8. As required, complete/review the following fields:
The following is a guideline for a service request. If the intent of the purchase is for a service, the first line item must be the service. It may be necessary to select the SCROLL icon to access additional fields.
· A
· Short text
· PO Quantity
· O...
· Deliv. Date
· Net price
· Matl group
· Plant
9. Perform one of the following:
If user wants to
Go To
Create another service line item
Step 8
Create a material line item
Step 6
Continue with purchase order
Step 10
10. Select the ENTER icon.
Create Purchase Order
The system displays the message "Please enter Cost center".
11. Perform one of the following:
If
Go To
Using single account assignment
Step 12
Using multiple account assignments
Step 14
12. As required, complete/review the following fields:
12.1 Single account assignment
· G/L account no.
· Cost center
· Fund
13. Perform one of the following:
If user wants to
Go To
Continue creating the purchase order
Step 15
Use multiple account assignments
Step 14
14. Select the MULTIPLE ACCOUNT ASSIGNMENT icon.
Create Purchase Order
14.1 Complete the appropriate fields based on the (Account Assignment) field selection (i.e., A, F, K, P, Z or X).
14.2 SCROLL right for additional fields.
15. Select the ENTER icon to verify information.
16. Select the EXPAND HEADER icon.
17. Select the LIST icon.
Create Purchase Order
A list of the available Header tabs is displayed. Information entered here is applicable to all line items contained on the purchase order.
Tab
Description
Delivery/Invoice
Information defaults from Vendor Master record.
Conditions
Pricing conditions for the purchase order. Discounts and surcharges are entered here.
Texts
Text relating to the purchase order.
Address
Information defaults from Vendor Master data.
Communication data
Information regarding the sales person responsible for any queries.
Partners
Information defaults from Vendor Master data.
Additional data
Validity begin and end date, collective no. and reason for cancellation.
Org. data
Organizational data.
Status
Progress or status of the purchase order. (i.e., delivery and invoicing)
Customer data
Non Std Terms & Condition indicator is located on this tab. If selected, attach other documents manually or electronically to the purchase order. Indicates that there are changes to the Commonwealth's standard terms and conditions. Automatically adds Attorney General and office of General Counsel to release strategy.
Attachments to purchase order can only be made in the change transaction. After the purchase order is created, transaction ME22N is required to attach the document.
18. Select the TEXTS tab.
Create Purchase Order
19. As required, complete/review the following fields:
· Header text
· Encumbrance information
· Shipping instructions
· Terms of payment
· Insurance information
· Bond information
· Vendor memo general
· Vendor memo purchasing org
· Confidential terms of payment
20. Select the CUSTOMER DATA tab.
Create Purchase Order
21. As required, complete/review the following fields:
· Non Std Terms & Cond
22. Select the EXPAND ITEM DETAILS icon.
Create Purchase Order
23. Select the LIST icon.
Create Purchase Order
A list of the available Item detail tabs is displayed. Information entered here is specific to individual line items contained on the purchase order.
Tab
Description
Material data
Information defaults from material master record.
Quantities/weights
Information from the order quantity and order price of the item ordered.
Delivery schedule
Information from the requested delivery date.
Delivery
Information regarding over/under delivery tolerances.
Invoice
Information defaults from vendor master record.
Conditions
Information related to pricing conditions such as discounts, surcharges, freight costs, and sales taxes associated with the specific line item.
Account assignment
Information such as the G/L account number, cost center and fund center associated with the specific line item.
Texts
Special text related to the specific line item.
Delivery address
Address to where the specific line item is to be delivered.
Confirmations
Confirmations expected for the purchase order item such as order acknowledgement and shipping notification.
Condition control
Information defaults from purchase order.
Retail
Tab is not currently used by COPA.
24. Select the TEXTS tab.
Create Purchase Order
25. As required, complete/review the following fields:
Item Texts
Value
Item text
Used to store any special instructions and conditions to the buyer related to the specific line item. This text will be printed in the purchase order that will be sent to the vendor.
Material PO text
Information defaults from the material master record. This text will be printed in the purchase order that will be sent to the vendor.
Shipping instructions
Used to enter any specific shipping instructions that apply to the specific line item on the purchase order. This text will be printed in the purchase order that will be sent to the vendor.
26. Attachments to the purchase order can only be made in the change transaction. After the purchase order is created, transaction ME22N is required to attach to document.
27. Select the CHECK icon.
Create Purchase Order
If no errors exist in the purchase order, the system displays the message "No messages issued during check". If errors exist in the purchase order, the Message screen is displayed listing the data errors requiring correction.
28. Select the SAVE icon.
Create Purchase Order
The system displays the message, "YYYYYYY PO created under the number 45XXXXXXXX."
29. You have completed this transaction.
30. Select the EXIT icon until the SAP Easy Access screen is displayed.
example
Pls reward points.
Bluesky
