Document types - Usage

[Former Member]

I want to know why document types are used and what is thier significance .Kindly explain

[Former Member]

Hi Martina,

Sales document can have many different document types. Each document type have its own usage..

Some commonly used document type are:-

OR - Standard Order

RE - Returns

FD - Delivery Free of Charge

Different Sales Document type have different control parameters.

For e.g. Document type ZOWN :-

General control :-

Check Division -

Blank -> no checks

1 -> Dialog to inform user that the division is different from material master

2 -> Error when division is different from material master

Shipping

Immediate Delivery

Blank -> Create delivery separately

1 -> Create delivery immediately when sales order is save

2 -> Create delivery if quantity can be confirmed to day

Maintain Sales Document Type

Transaction VOV8 - Double click on the document type to check the configuration.

Some configurations you can specify:-

Check credit limit

Define the default Delivery type

Define the default Billing type

Block the Document Type from being used etc.

Hope this will help you in understanding the concept of document types

Do reward points for the same.

Thanks,

Sapna.

[Former Member]

Hi,

Each document in SAP is used for a speciic purpose. The document type in SAP controls the document header and is used to differentiate the business transactions to be posted. In SAP, document types are defined at the client level and hence are valid for all company codes. The SAP R/3 system comes pre-delivered with standard document types which can be used, changed and copied to make custom document types. Below are a few examples of standard document types in SAP.

1. Document Type 'AB' allows posting to all account types. All the other

document types have a limitation to the account one can post to. Some

documents allow posting only to customer and GL accounts.

2. Document type 'ZP' is used by the payment program for automatic postings.

3. Document type 'RV' and 'RE' are used by SAP system to transfer billing documents. Specifically, document type 'RV' is the default document type for SD Sales and Distribution Billing documents customer invoices and the document type 'RE' is the default document type for MM Materials Management Billing documents vendor invoices.

Hope it is useful.

Thanks,

Sandeep.

[former_member404244]

Hi,

plz go through the below links.

http://www.sap-img.com/qm006.htm

http://help.sap.com/saphelp_47x200/helpdata/en/dd/55fb06545a11d1a7020000e829fd11/content.htm

http://www.erpgenie.com/sapfunc/purchasing.htm

Regards,

nagaraj

[Former Member]

Yeah thank you it was very helpful

[Former Member]

Martina It will be great if you assign some points for the useful replies.