BAPI for external invoice postings

[Former Member]

Dear experts,

We want to use an SAP BAPI to interface external invoices & G/L documents (comming from an Access program). The invoices are without purchase order.

We would use for vendor invoices: BAPI_ACC_INVOICE_RECEIPT_POST

Structure: BAPIACHE03 - header information

Structure: BAPIACAP03 - payable line item

Structure: BAPIACGL03 - G/L line item

Strucutre: BAPIACTX01 - tax line item

Structure: BAPIACCR01 - currency/exchange rates

For customer invoices: BAPI_ACC_BILLING_POST

Structure: BAPIACHE01 - header information

Structure: BAPIACAR01 - receivable line item

Structure: BAPIACGL01 - G/L line item

Strucutre: BAPIACTX01 - tax line item

Structure: BAPIACCR01 - currency/exchange rates

For G/L postings: BAPI_ACC_GL_POSTING_POST

Structure: BAPIACHE08 - header information

Structure: BAPIACGL08 - G/L line item

Structure: BAPIACCR08 - currency/exchange rates

Now, my questions on the BAPI's are:

1) How can we test the BAPI to check that it does what it is supposed to do?

I know so far to do that via SE37 + enter BAPI name + press key 'F8' -> enter all the data + click 'execute'

But I got error messages (when I check after running the table 'return'):

- first was OBJ_TYPE & OBJ_SYS on the header structure: searched on the internet & found to enter OBJ_TYPE: BKPFF & OBJ_SYS: RD1CLNTXXX (XXX replaced by the SAP client number). Now that error is gone, but if I solved it correclty, that I don't know. Will it post with those entries?

- "FI/CO interface: Line item entered several times": what does this mean? How can I get more info on an error (clicking on it does not work) + how can I solve this problem?

- Error in document: BKPFF 0058400017CH022006 RD1CLNTXXX keeps popping up, don't know either what this means?

2) If all my errors dissapear, normally the invoice should be posted that I enter in the BAPI test? Anything else I need to know to do a successful test?

3) How can we send a credit memo through those BAPI's? Since there is no indicator for invoice or credit memo(posting key is not a field in the BAPI). There is no BAPI for credit memo's either...

4) The exchange rate is in a separate structure (and not in the header as this is the case for an internal invoice, table BKPF normally): how is it linked (since no document number is kept in the exchange rate structure, only line item number)? Is the exchange rate structure linked to the G/L line item by line item number?

Thank you all in advance

Kind regards

[aaron_morden2]

> - "FI/CO interface: Line item entered several times":

> what does this mean? How can I get more info on an

> error (clicking on it does not work) + how can I

> solve this problem?

Does anybody have an answer to the above question?

Thanks!

[aaron_morden2]

FYI, my problem was solve in:

Thanks!