Archive Material Master

[Former Member]

Hi guys,

Sorry maybe this is not a correct place!

But i dunno where to ask

My functional doing archive material master using (SARA), and some material can, some can't. After i browse from internet it's said can't archive is because that material still got dependency like Purchase info records must be archive first, etc.

And until now he still blame that the program that run the job (auto generated by SAP) got errors, why morning can now can't and the funny things what he try the material in the morning and now is different material

So, need your guys hint

can we just see the exactly what the problem/error why let say material A can't be archive (maybe still got Purchasing Info records) or some error like that!

Best Regards,

Victor.

[Former Member]

Hi,

Archiving the Material Master

Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.

Archive a Material Master Record

When a material is no longer required in a company or plant, you can archive and delete the material master record.

You have to Flag the material master record for deletion. This is known as logical deletion.

Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.

If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.

Some of the archive error log message :-

Costing data exists

Use in routing

Use in sales and distribution

Use in bill of material

Delivery exists

Costing data exists

Info record exists

Purchase order exists

The Archiving steps :-

Archiving object MM_MATNR for archiving material master records.

You can display the archived data, but not reload it.

To archive the material master, first goto transaction MM71.

Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).

Save the variant.

Maintain the Start date and Spool parameters and click execute.

Click Goto Job Overview to check the archive status.

To do a permanent delete, goto transaction SARA and click Delete button.

Maintain the Archive Selection, Start date and Spool parameters.

Click Test Session for testing or click execute to start the deletion program.

Click Goto Job Overview to check the delete status.

Now, if you goto MM02/MM03, you will not be able to find the record in the material master.

********please reward points if the information is helpful to you*************

[Former Member]

Hi Venkatesth,

Actually what i want to ask is how we can see the exactly message/log why the material can't be archive. Not how to archive material.

I know already, just look at the spool result from the archive job.

On that you can see all the error message.

But anyway thanks for your prompt reply.

Point assigned!

Best Regards,

Victor.