MM- Purchasing Group

[#1]

Dear Masters,

This is Chee Wee as a fresh in SAP about 1 month for my learning stage, can i have some question as below!!

Can i have some advice from all of you about the purchasing group in SAP.

2. Can i know what should be the proper step to define the purchasing group if the group is going to define for 15 countries?

3. Can i know what are the actual purpose to define a purchasing group?

4. Can i know what are the impact or relation for a pruchasing group with other process?

5. Would there be any transaction or process trigger by or depend on pruchasing group?

6. In SPRO, can i know where is the place that the purchasing group should be set in order for other function to be working?

I',m sorry for raising so many question. sorry about that!

Thank you very much,

Warmest Regards,

Chee Wee

[Former Member · Accepted solution]

Hi.

Purchasing group is not assigned to any organization structure it is a free floating entity it does not have any significant impact it process ,but it is essential while creating PO or purchase info record,in simple words it is group of people designated for a particular kind of procurement and externally for vendors it is point of contact

Regards

[Former Member]

closed

[Former Member]

Hello,

I would like to provide you with additional information:

Internally, the purchasing group is responsible for the procurement of a material or a class of materials.

Externally, it is the medium through which contacts with the vendor are maintained.

Please note that as per standard system design purchasing group is

not copied from the vendor master (LFM1-EKGRP) to the purchase order.The field purchasing group from the vendor master will be copied into the info record instead (EINE-EKGRP).

The purchasing group in the inforecord has only an informatory character. For example at the time when the requistion is created, the purchasing group is obtained from the material master record (MARC-EKGRP).

You can default the purchasing group in ME21N using the personal setting in ME21N or the user parameter ID EKG.

Frequently, purchasing documents (such as purchase orders) are monitored by the purchasing group. Urging letters (in the case of overdue deliveries) fall also within the group's scope of activities.

For each purchasing group, statistical analyses can be performed. The purchasing group can be used as a sort criterion when creating purchasing-specific reports.

Regards,

Edit

[Former Member]

Dear Chee,

Also u can restrict purchase order wise purchase group. this helps u to give authorization to release with help of ABAP programs. this helps also to restrict corporate , local purchasing restrictions.

Vijay

[Former Member]

2. Can i know what should be the proper step to define the purchasing group if the group is going to define for 15 countries?

The only thing you have take care by seeing the Purchase Group you need to identify the Country for which it belongs.

You can choose numerical or Alphanumerical..

3. Can i know what are the actual purpose to define a purchasing group?

Purchase Group is nothing but a Group of people or a User performing purchasing activities

4. Can i know what are the impact or relation for a pruchasing group with other process?

The Combination of Pur Org & Purchase Group can be called as Purchasing Area, and you will get many reports based on that combination.and there is no impact any other process

5. Would there be any transaction or process trigger by or depend on pruchasing group?

All purcahsing documents depends upon Purchaisng Group, as most of the SAP Roles & authorizations are defined Pur group wise

6. In SPRO, can i know where is the place that the purchasing group should be set in order for other function to be working?

for creating Pur GRP use following path

SPRO > Material Management > Purchasing > Create Purchasing Groups

also check this link