Infotype Subtypes

[Former Member]

Dear All,

I have to create an infotype with 4 subtypes. Please help me with some documents on subtypes.

Rgds

Preeti

[Former Member]

Hi,

Infotypes are specific to HR.

They are used to store employee specific data in HR.

Subtypes comes in picture when there are requirement of storing more than one variant of information for that particular infotype.

e.g. ADDRESSS (0006), can store home address, office address, permanenet address, etc.

Check this link for information on infotypes -

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/HRINF/HRINF.pdf

[Former Member]

HI ,

Step 1 - Go to se11 and create the structure for HRIxxxx.

Where xxxx are any 4 digit number.

Step 2 - Now create another structure for PTxxxx.

Step 3 - Go to transaction PPCI, in that transaction create a infotype,

with select the Radio button Table info type.

Step 4- Now go to the check, in that first find out the position for xxxx ,

and then Select Time consist and fill all the entries, also for second

one.

Step 5 - Now go to the transaction PP01 , here we can check the info type,

which is Create by us.

also the more -

-

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Creating a PA Infotype in 4.6

This demonstration uses the example of creating a new infotype in PA to store a bonus percentage. There are other ways of storing a bonus percentage - we are creating a new infotype for it just for the purposes of this demonstration.

The steps are:

· Find available infotype number

· Create the infotype

· Test your infotype

Click a link to read more, or follow step by step the instructions shown below.

Find an available infotype number

You may already know what the next available infotype number is; if not, go to SE16 for table T777D which contains a list of all infotype numbers. Note that the infotype list is shared between PA and PD. From the list, choose the next available infotype number. Alternatively, if you want a particular number for your infotype, check it is not on the list of those already in use - if not you are free to use the number you wish. To read in more detail, click to finding an available infotype number.

Create the infotype

Go to transaction PM01 which looks like this:

Click the section to say if the infotype is to be used for Personnel Admin (PA), recruitment (PB) or both:

Enter the number of your new infotype, and click :

The process for creating the infotype has started. The first step is to create the field structure - defining what fields will be in the infotype. So far, it has not been created so the following message will appear:

Click and you will be taken to the data dictionary - SE11:

Firstly, enter the short text description. Then, unless you are familiar with the data dictionary and wish to create the elements and domains yourself, click :

The next stage is to enter the field names in the 'component' column.

This infotype is to be used to store a bonus percentage. For the purpose of the demonstration, we'll also create a text field for 'comments'. So, the fields are to be:

BONUS 'Bonus Percentage' to 2 decimal places

COMMENTS 'Comments' 30 Characters

See our example:

The field names in the 'component' column are free entry - just make them up!.

In the DTyp column, enter the data type - date, integer, characters, etc. Click possible entries to see the full list:

When you make a component type DEC and press enter and the decimal points field opens like so:

The 'DTyp' and length is an important step so ask for the help of ABAPer or BASIS person if not sure.

Note - The short text column is the field text that will appear on the infotype screen when the data is maintained/displayed. To avoid unnecessary screen changes, you should keep the text to 20 characters or less.

When you have finished your entries, save then activate the structure by clicking . When the structure has been activated, use the green arrow to get out of the data dictionary.

After a long pause, the following table (T582A) will be displayed:

Here we enter the characteristics of the new infotype. The easiest way to do this is to copy those from an existing infotype. Usually the most suitable one to copy is infotype 0002. Click infotype 0002 and select copy as shown:

This brings the following screen:

Note the message at the bottom of the screen, this means you should change the infotype number and text:

For the other fields of the infotype characteristics, change as required. The main field you could need to change will be the time constraint. This field is sometimes not available to change. If this is the case, simply exit the screen and go back in after selecting your new infotype in the list.

Also you should remove the 'copy infotype' tick, unless you are sure you need it..

To read about the fields in this table, click to Infotype Attributes.

When you have made the appropriate changes, you should press enter (save is not available).

The main screen will be re-displayed:

Now press save and exit the screen.

That's it for creating the infotype. All that remains is to test it.

Test your infotype

Go to Maintain Master Data (PA30)

In the infotype field, enter your new infotype number:

press enter and you'll see the number changes to the infotype name/text:

This text comes from the infotype characteristics (T582A).

To continue testing the infotype, click create and the screen is displayed. Enter some test data:

then save and exit. From the main PA30 screen click to display the infotype you have just created to ensure it is displayed correctly:

That's it for creating the infotype.

Note - if there are specific changes that need to be made to the infotype screen, this can be done by an ABAPer or similarly experienced person by using SE51.

Customizing Report Selection Screens (v4.6)

When programs and reports for Personnel Administration are run, the main selection screen may appear something like so:

This is a sample selection screen from a program/report that runs from Personnel Administration. Specifically, this means that the program is based on logical database PNP.

It is possible to amend this basic selection screen to suit your needs, for all programs that have 'PNP' as the logical database. If you have not worked with logical databases before and do not understand this part, them it's fairly safe to say that most PA programs and reports ARE based on PNP. Usually you can see this as the selection screen looks very similar to the one above.

Lets look at the example above: perhaps we would like the date selection to be just for a specific 'key date' and we want to just make the personnel number, personnel area, subarea and employee group to be selection fields like this:

Remember, this can be done for your own programs, and SAP standard ones without making a 'correction/repair'. It can be useful for amending programs like the payroll calculation driver, remuneration statements, and many of the PA reports.

First, you have to know the program name. If you do not know it, go to the selection screen you wish to change, and click to System - Status, and note the program name shown in the box:

We see an example here which shows the program name is ZHRDEMO1.

Now for the configuration. There are two steps to defining a ‘special’ selection screen for a program/report:

1. Define a new report category (defining which fields and dates are used)

2. Assign the new category to the ABAP program

There are additional information sections further down this document for using SE38 to make the changes, and the 1st page option.

Defining a new report category

IMG - Personnel Management - Human Resources Information System - Reporting - Adjusting the Standard Selection Screen

Here there are two options, take the first = Create Report Categories which shows this message:

This is because ABAP programs are cross-client, this means changes you make for this program/report in this client will also effect the other clients. ABAP's sit 'outside' of the client so changes effect all clients. This is OK !

A screen similar to this will appear:

Now, before we go further, we need to understand what a report category is.

These report categories are held in table T599C. Customer entries for this table should start with a number. Here we'll create one called 1ATOM.

On the above screen, click New Entries and the following screen is displayed:

Enter a report category name and description:

Now lets look at the sections of the screen, starting with General Data:

Here we can tick 'Data sel.per = Pers.sel.per which means the data selection period and the person selection period are the same, or in other words, it changes the date selection at the top of the report screen from this:

to this:

The Matchcode allowed button gives the following option on the selection screen:

Sort Allowed will enable the following button:

The Org.str. allowed option will enable the organisation structure search button at the top of the screen:

When you run a report and click this button, you are able to select employees via the organisation structure.

For our example, we have selected them all:

Now lets look at the next section:

This controls the top section of the screen - the date selection, see furthoer below for how this works.

The 'selection view' is a little complicated, but generally you should just enter as shown:

Now you should click 'Save' and then use the left side menu to select 'allowable selection criteria':

The following screen is displayed:

Here is where you enter the fields that you want the user to be able to select from when running the report. This configures the part of the selection screen shown here as an example:

Click New Entries:

Here you can click the drop down box to display the list of fields:

You can scroll up and down the list to find the fields you wish the user to have, for example, personnel area, employee group and personnel number. Select each one in turn for each separate line. When you have entered them, it may look like so:

Ensure that the you also click the '1st page' box. More on this later.

When you have made the appropriate entries, click save again and go back to the IMG.

Assigning the report category to your chose report/ABAP

Now we have created the report category we need to assign it to our report, in this example we used the ABAP ZHRDEMO1.

Click second IMG entry - Assign Report Categories which shows a screen similar to this:

Click new entries, enter the name of your ABAP and against it enter your new report category like so:

Important Note: When you have created a report category, you can assign the same one to as many programs/reports as you like, you do not have to create one for each one separately. But of course, changes you make to it will effect all the reports you have assigned it to.

Click save and exit. That's it ! All that remains now is to test your report selection screen by running the report. Here we run it and it appears like so:

Now we notice the date selection at the top is missing. This may be ok for your program, but probably you want to set this up. Simply go back to the report category and change the 'data select. period' to either 'key date' or 'Interval'. Try both and notice the difference. In this example we have changed it to 'Key date'.

When we re run the report, the date selection now appears at the top like so:

If we go back and change it to 'Interval' and re-run, it appears like this:

Changing the HR Report Category from the ABAP editor - SE38

Instead of having to use the IMG, it is also possible to perform this configuration from SE38 (if you have authorisation). From SE38, click to the program attributes and click

The following box appears:

click and the following screen appears:

here you should click which basically takes you back to the same table we edited from the IMG. It defaults to display, so click the change button .

The '1st page' option

During the configuration, we saw the field '1st page'. To understand what this does, lets go back and change it. Remember, click the option 'allowable selection criteria':

Here we have removed the tick for the personnel number and personnel subarea:

save this and re-run the report. It will display like so:

The fields we de-selected '1st page' for have now disappeared. But if you click , the following box appears:

Here, the user can use the other fields by selecting it and moving it to the right hand side of the screen:

Here we have selected the personnel number which now appears on the right:

then click the green tick and the selection screen appears like so:

Most SAP reports have this option available, practise with it and you can decide if it's something you want to use on your selection screen.

This concludes the HR Report Categories tutorial.

Administrators for Infotype 0001

Overview

Administrators are used on infotype 0001 to show which person (administrator) is responsible for the employee.

Administrators Mail/User ID

The administrators are recorded on an employee's infotype 0001. To allocate them a SAP user-id to receive the mail use this IMG path:

IMG (4.6c) – Personnel Management – Personnel Administration – Organizational Data – Organizational Assignment – Define Administrator Groups.

This goes to feature PINCH

IMG (4.6c) – Personnel Management – Personnel Administration – Organizational Data – Organizational Assignment – Define Administrator.

In this table shows the list of administrators. The Column SAP name is where you enter the SAP user-id of the administrator.

User Groups

User groups give the ability to alter screen displays and transactions according to what type of user is accessing the screen. User groups can effect how actions work, how infotypes are displayed and how PA30 and PA40 menus are displayed.

User groups are most often set to the country code. E.G. on an international project, the users in Germany may have their user group set to 01 which is the same as the SAP country code (MOLGA) 01.

The user group number you set can mean anything, it does not have to be

The user group is set for each user, they are not actually created anywhere, you just go to the user id and give them, 01, 04, 08, whatever you want. All that needs to be done before-hand is that the project discuss and decide what each number is to represent. E.G. 01 may be for payroll users, 02 for Pensions users.

It is also possible to not have user groups set for user-id's. In this case, you will need to implement a 'reference user group'. When a user goes to an infotype/transaction/menu and they do not have a user group assigned in their parameters, SAP will point to the reference user group. The reference user group can be considered the 'default' user group. When performing certain HR configuration, you will be asked for a user group. Make all you entries against the reference user group and this is what will be utilized when a user does not have a user group.

To check/set your own user groups click to User Groups - Own

To check/set the user group for another user, click to User Groups - User

Objects on Loan - Infotype 0040

Objects on loan Infotype 0040 is used to record that items have been given to the employee, for example:

Laptop Computer

Office Keys

Secure ID Card

Company Credit Card

Books

etc.

Here is an example of an infotype 0040 record:

The start date would be the date the item was loaned.

The number and unit can be used if required, or left blank.

'Loan object no.' is the company asset number. This can be left blank if not applicable.

Comments can be used as required.

Creating Objects on Loan Types

It may be that you wish to record an object given on loan to an employee that does not appear on the list of objects. Here we explain how to configure the list of objects.

Objects on loan are subtypes of infotype 0040. These are created as subtypes which are held in the infotype subtypes view V_T591A.

New objects on load should have the key (subtype) starting with 9 for the customer name space and this is the naming convention that should be adhered to. However, on many projects, you will see that customers use letters and numbers outside of the customer name space (9xxx). This could cause a problem if SAP release new objects on loan with the same name/number that you have used (outside of 9xxx range). So, if you choose to use codes e.g. PAGR for Pager, MOBL for Mobile, 21 for Laptop, 22 for Office Keys, etc, then be aware that these are in the SAP namespace. It is 'unlikely' that SAP will re-deliver these codes to your system but this is a warning.

To create new items on the list, use:

IMG - Personnel Management - Personnel Administration - Contractual and Corporate Agreements - Objects on Loan - Define Objects on Loan

A screen with similar entries to this will appear:

Click new entries and enter the subtype (code) and text.

Remember, customer specific items should start with 9. When you have entered these, click save and exit.

That's it for creating objects on loan. Now to test your new objects, go to PA30 and create infotype 0040 Objects on loan for a test employee,

select your new subtype from the list and attach it to your employee.

That concludes our demonstration on creating 'Objects on Loan'.

**********Do reward if usefull

regards,

vijay