Help required.

[Former Member]

Hi Experts as Payroll data is sensitive data how can we provide Authorization for that?

and What is RGDIR, what does it contain, how to see RGDIR?

Is it possible to see from SE11 i suppose its not then how see this?

What is the significance of Mode N with T.M? why should we use this only with T.M?

Suppose if you want to see all the Active Employees details of last 10 yrs how could you see?

What is the Significance of Person Selection and Date selection in the LDB screen ?

Please help me ..

[Former Member]

Hi,

please have allok at following llink:

http://help.sap.com/saphelp_erp2005vp/helpdata/en/48/efa441d54eae5fe10000000a1550b0/frameset.htm

besides the special (but simple) payroll object I assume you also will need experience in the HR Authorization.

Why? Payroll reports are LDB reports that obey the HR authorizations.

(Unless you take them out with P_ABAP)

So you also check the online help or get the course HR940 and you can have a look at the PDFs that are more or less the online help but in a more readable manner here:

https://websmp201.sap-ag.de/~form/sapnet?_SHORTKEY=01200252310000076208&;

Regards,

Sankar

[amit_khare]

Refer this note, may be of some help -

Database Tables in HR

· Personnel Administration (PA) - master and time data infotype tables (transparent tables).

PAnnnn: e.g. PA0001 for infotype 0001

· Personnel Development (PD) - Org Unit, Job, Position, etc. (transparent tables).

HRPnnnn: e.g. HRP1000 for infotype 1000

· Time/Travel expense/Payroll/Applicant Tracking data/HR work areas/Documents (cluster

PCLn: e.g. PCL2 for time/payroll results.

Cluster Table

· Cluster tables combine the data from several tables with identical (or almost identical) keys

into one physical record on the database.

. Data is written to a database in compressed form.

· Retrieval of data is very fast if the primary key is known.

· Cluster tables are defined in the data dictionary as transparent tables.

· External programs can NOT interpret the data in a cluster table.

· Special language elements EXPORT TO DATABASE, IMPORT TO DATABASE and DELETE

FROM DATABASE are used to process data in the cluster tables.

PCL1 - Database for HR work area;

PCL2 - Accounting Results (time, travel expense and payroll);

PCL3 - Applicant tracking data;

PCL4 - Documents, Payroll year-end Tax data

Database Tables PCLn

· PCLn database tables are divided into subareas known as data clusters.

· Data Clusters are identified by a two-character code. e.g RU for US payroll result, B2 for

time evaluation result...

· Each HR subarea has its own cluster.

· Each subarea has its own key.

Database Table PCL1

· The database table PCL1 contains the following data areas:

B1 time events/PDC

G1 group incentive wages

L1 individual incentive wages

PC personal calendar

TE travel expenses/payroll results

TS travel expenses/master data

TX infotype texts

ZI PDC interface -> cost account

Database Table PCL2

· The database table PCL2 contains the following data areas:

B2 time accounting results

CD cluster directory of the CD manager

PS generated schemas

PT texts for generated schemas

RX payroll accounting results/international

Rn payroll accounting results/country-specific ( n = HR country indicator )

ZL personal work schedule

Database Table PCL3

· The database table PCL3 contains the following data areas:

AP action log / time schedule

TY texts for applicant data infotypes

Data Management of PCLn

· The ABAP commands IMPORT and EXPORT are used for management of read/write to

database tables PCLn.

· A unique key has to be used when reading data from or writing data to the PCLn.

Field Name KEY Length Text

MANDT X 3 Client

RELID X 2 Relation ID (RU,B2..)

SRTFD X 40 Work Area Key

SRTF2 X 4 Sort key for dup. key

Cluster Definition

· The data definition of a work area for PCLn is specified in separate programs which comply

with fixed naming conventions.

· They are defined as INCLUDE programs (RPCnxxy0). The following naming convention applies:

n = 1 or 2 (PCL1 or PCL2)

xx = Relation ID (e.g. RX)

y = 0 for international clusters or country indicator (T500L) for different country cluster

Exporting Data (I)

· The EXPORT command causes one or more 'xy' KEY data objects to be written to cluster xy.

· The cluster definition is integrated with the INCLUDE statement.

REPORT ZHREXPRT.

TABLES: PCLn.

INCLUDE: RPCnxxy0. "Cluster definition

• Fill cluster KEY

xy-key-field = .

• Fill data object

....

• Export record

EXPORT TABLE1 TO DATABASE PCLn(xy) ID xy-KEY.

IF SY-SUBRC EQ 0.

WRITE: / 'Update successful'.

ENDIF.

Exporting Data (II)

. Export data using macro RP-EXP-Cn-xy.

· When data records are exported using macro, they are not written to the database but to a

main memory buffer.

· To save data, use the PREPARE_UPDATE routine with the USING parameter 'V'.

REPORT ZHREXPRT.

*Buffer definition

INCLUDE RPPPXD00. INCLUDE RPPPXM00. "Buffer management

DATA: BEGIN OF COMMON PART 'BUFFER'.

INCLUDE RPPPXD10.

DATA: END OF COMMON PART 'BUFFER'.

...

RP-EXP-Cn-xy.

IF SY-SUBRC EQ 0.

PERFORM PREPARE_UPDATE USING 'V'..

ENDIF.

Importing Data (I)

· The IMPORT command causes data objects with the specified key values to be read from

PCLn.

· If the import is successful, SY-SUBRC is 0; if not, it is 4.

REPORT RPIMPORT.

TABLES: PCLn.

INCLUDE RPCnxxy0. "Cluster definition

• Fill cluster Key

• Import record

IMPORT TABLE1 FROM DATABASE PCLn(xy) ID xy-KEY.

IF SY-SUBRC EQ 0.

• Display data object

ENDIF.

Importing data (II)

· Import data using macro RP-IMP-Cn-xy.

· Check return code SY-SUBRC. If 0, it is successful. If 4, error.

· Need include buffer management routines RPPPXM00

REPORT RPIMPORT.

*Buffer definition

INCLUDE RPPPXD00.

DATA: BEGIN OF COMMON PART 'BUFFER'.

INCLUDE RPPPXD10.

DATA: END OF COMMON PART 'BUFFER'.

*import data to buffer

RP-IMP-Cn-xy.

....

*Buffer management routines

INCLUDE RPPPXM00.

Cluster Authorization

· Simple EXPORT/IMPORT statement does not check for cluster authorization.

· Use EXPORT/IMPORT via buffer, the buffer management routines check for cluster

authorization.

Payroll Results (I)

· Payroll results are stored in cluster Rn of PCL2 as field string and internal tables.

n - country identifier.

· Standard reports read the results from cluster Rn. Report RPCLSTRn lists all payroll results;

report RPCEDTn0 lists the results on a payroll form.

Payroll Results (II)

· The cluster definition of payroll results is stored in two INLCUDE reports:

include: rpc2rx09. "Definition Cluster Ru (I)

include: rpc2ruu0. "Definition Cluster Ru (II)

The first INCLUDE defines the country-independent part; The second INCLUDE defines the country-specific part (US).

· The cluster key is stored in the field string RX-KEY.

Payroll Results (III)

· All the field string and internal tables stored in PCL2 are defined in the ABAP/4 dictionary. This

allows you to use the same structures in different definitions and nonetheless maintain data

consistency.

· The structures for cluster definition comply with the name convention PCnnn. Unfortunately,

'nnn' can be any set of alphanumeric characters.

*Key definition

DATA: BEGIN OF RX-KEY.

INCLUDE STRUCTURE PC200.

DATA: END OF RX-KEY.

*Payroll directory

DATA: BEGIN OF RGDIR OCCURS 100.

INCLUDE STRUCTURE PC261.

DATA: END OF RGDIR.

Payroll Cluster Directory

· To read payroll results, you need two keys: pernr and seqno

. You can get SEQNO by importing the cluster directory (CD) first.

REPORT ZHRIMPRT.

TABLES: PERNR, PCL1, PCL2.

INLCUDE: rpc2cd09. "definition cluster CD

PARAMETERS: PERSON LIKE PERNR-PERNR.

...

RP-INIT-BUFFER.

*Import cluster Directory

CD-KEY-PERNR = PERNR-PERNR.

RP-IMP-C2-CU.

CHECK SY-SUBRC = 0.

LOOP AT RGDIR.

RX-KEY-PERNR = PERSON.

UNPACK RGDIR-SEQNR TO RX-KEY-SEQNO.

*Import data from PCL2

RP-IMP-C2-RU.

INLCUDE: RPPPXM00. "PCL1/PCL2 BUFFER HANDLING

Function Module (I)

CD_EVALUATION_PERIODS

· After importing the payroll directory, which record to read is up to the programmer.

· Each payroll result has a status.

'P' - previous result

'A' - current (actual) result

'O' - old result

· Function module CD_EVALUATION_PERIODS will restore the payroll result status for a period

when that payroll is initially run. It also will select all the relevant periods to be evaluated.

Function Module (II)

CD_EVALUATION_PERIODS

call function 'CD_EVALUATION_PERIODS'

exporting

bonus_date = ref_periods-bondt

inper_modif = pn-permo

inper = ref_periods-inper

pay_type = ref_periods-payty

pay_ident = ref_periods-payid

tables

rgdir = rgdir

evpdir = evp

iabkrs = pnpabkrs

exceptions

no_record_found = 1.

Authorization Check

Authorization for Persons

· In the authorization check for persons, the system determines whether the user has the

authorizations required for the organizational features of the employees selected with

GET PERNR.

· Employees for which the user has no authorization are skipped and appear in a list at the end

of the report.

· Authorization object: 'HR: Master data'

Authorization for Data

· In the authorization check for data, the system determines whether the user is authorized to

read the infotypes specified in the report.

· If the authorization for a particular infotype is missing, the evaluation is terminated and an error

message is displayed.

Deactivating the Authorization Check

· In certain reports, it may be useful to deactivate the authorization check in order to improve

performance. (e.g. when running payroll)

· You can store this information in the object 'HR: Reporting'.

Regards,

Amit

Reward all helpful replies.