document management

[Former Member]

Hi all i am just starting a project on document management but the person who knows anything about it is off sick, so just trying to find out as much as i can while there off. I have been looking at some example code which has the following fm call in it:

CALL FUNCTION 'BAPI_RECORD_GETLIST' destination 'RMD_500'

EXPORTING

rms_id = 'S_RMS_DEMO'

sps_id = 'Z_SRM_SPS_PERSONNELRECORD_DEMO'

• MAX_HITS =

IMPORTING

return = l_return

TABLES

property_selection = lt_property_selection

resulting_list = lt_resulting_list.

I am just wondering if any one can tell me what 'S_RMS_DEMO' and 'Z_SRM_SPS_PERSONNELRECORD_DEMO' refer too and whether this is something i need to create or lookup inorder to tailor it to our implementation.

Any info would be much appreciated

Thanks in advance

Mart

[Former Member]

Hi,

<b>rms_id = 'S_RMS_DEMO'</b>

Here 'S_RMS_DEMO' must be the Records Management System ID

<b>Description</b>

ID of the Records Management System (RMS) from which the records in the output list originate.

ID of the Records Managament System

A Records Management System (RMS) is a self-contained unit within Records Management. It can be described as a client that is used specifically for Records Management.

By dividing its records into multiple RMSs, a company or institution can ensure that particular groups of employees have access to particular records.

RMSs can be separated by the assignment of element types to one (or more) RMS. An RMS can contain any number of element types.

<b>sps_id = 'Z_SRM_SPS_PERSONNELRECORD_DEMO'</b>

Here 'Z_SRM_SPS_PERSONNELRECORD_DEMO' is an Element Type

<b>Description</b>

Element type of the records to be listed

Element type in SAP Records Management.

An element type is a set of elements of a service provider (see below). You can only use a service provider if you have created at least one element type in this service provider. A service provider can contain any number of element types.

You can adapt element types in Customizing according to customer-specific requirements. Element types are maintained in the transaction SRMREGEDIT.

Service providers enable integration of elements into Records Management and access to elements. Each service provider is responsible for a particular group of elements. (Examples: Service provider for documents, service provider for record models, service provider for business objects).

Within a service provider, you can adapt element types to make this group more specific. Each element type belongs to exactly one service provider and sets the parameters for the service provider. To insert an element in Records Management, you need to select the appropriate element type. This also ensures that the correct service provider is called.

<b>Example: SRM_SPS_RECORD</b>

To find the element type of an existing element:

Select the element in the Records Organizer, right-click, and choose "Information" from the context menu.

The ID (technical name) and the name of the element type are displayed in the list of information for the element.

Regards,

Vara

[Former Member]

Hi there,

How would you fnd the id (rms_id) of the document management system?

Regards

Mart

[Former Member]

Your dms system is the Records Management system itself. Depending on the 'AREA' you find the documents either via TA SCASE or via TA ORGANIZER. There you have first to chosse the RMS_ID, which in your case is already known. If the element type your are interested in is classified in the registry (TA srmregedit) you will find it on the upper left corner of the organizer. If the service provider of your element type implements a query, you furthermore can search for the documents.

Best regards,

Thomas