Document attachement functionality in SAP

[Former Member]

Hi Guys,

What are the options for document attachement with SAP?

The requirment is that we have a custom program which is being used to enter quotation for BOM material.

The user needs to attach the supporting word and excel document along with each quotations. In A day the users will enter atleast a 10 to 15 quotations and each quotation will have a attached document.

Questions:

>> What is the best way to attach a document to each quotation?

>> Is it a good idea to store the attached document as a RAW format in custom tables? The files are huge.

>> Since the files are going to be huge say about 2MB to 5MB where else we can store them?

>> Is storing at application server a good option. taking into account that the users would like to view the documents quite often.

>> The attached document should be visible along with the quotation when it is attached.

Regards

VJ

[Former Member]

Hi,

There is not much functionality included in standard SAP for supporting attachments for transactions. We need to implement a document repository server or use third party utilities like Open Text (Previously IXOS) which will help attaching documents to SAP from user desktop and archive the documents in a seperate server.

[Former Member]

Hi,

Is it possible to us GOS to attach documents at data level. I mean is it possible to attach document for each quotation which is being created using the custom screen.

Cheers

VJ

[Former Member]

Hi Vijayendra,

Please take a look at these..

/people/rammanohar.tiwari/blog/2005/10/10/generic-object-services-gos--in-background

/people/rammanohar.tiwari/blog/2006/03/25/generic-object-services-gos--in-background--part-ii

cheers,

Prashanth

P.S Please mark helpful answers

[Former Member]

Hi Prashanth,

Thanks... i have seen the weblogs before. They are not exactally what i am looking for. The GOS in general is used at a business object level like Vendor master, Sales Order etc.

My requirement is to attach document at record level and not at a transaction level.

Thanks for your reply.

VJ

[Former Member]

Hi Vijayendra

What version of SAP are you on?

Have you tried the 'Services for object' way?

Regards

Ravi

[Former Member]

Hi Ravi,

I am on R/3 Enterprise version.

Not clear....Service for objects - Do u mean some thing similar to GOS ( Generic object services? )

Rgds

VJ

[Former Member]

Hi VJ

Go within a quotation for changing and you can see a button next to the screen title with tooltip text 'Services for object', click on the drop-down and look at the options under it.

Regards

Ravi

[Former Member]

Hi Ravi,

What you are referring to is GOS ( The button on the title bar on the left hand side corner. ).

GOS would not work in my case i believe.

Secondly when i mentioned Quotation its not the quotation as we have in sales & Distribution. The quotations i am referring to is custom developments done in our system. Its a screen where the users will login and create price quotation for a specific MKU part.

Thanks again for your inputs.

Cheers

VJ

[Former Member]

Hi VJ

Did u have a look at this?

Have a look at SAP help here...http://help.sap.com/saphelp_47x200/helpdata/en/3d/90a9371c726343e10000009b38f842/frameset.htm

Message was edited by: Ravi Dixit

[Former Member]

Hi Ravi,

Thanks again !! Guess all of them are related to GOS only. GOS is a good option to attach any documents at transaction level like sales order or purchase order etc,. What i am looking is to try to attach documents at record level and not at transaction level.

Cheers

VJ

[Former Member]

Hi VJ

Have you tried using the HTML viewer while storing the files on the network?

Regards

Ravi