Open/Close Periods for Service Entry Sheets

[dylannash]

Hi everyone,

We have a process where prior to closing the SAP Posting Period for Suppliers, Materials and Contract accounts SAP ledgers, all Service Entry Sheet’s which have not completed the full approval process (i.e. have an Approval Status of “In Approval”) are withdrawn (and then re-created in the new period).  This process occurs a few days prior to the end of a calendar month.

One of the reasons for withdrawing these SES’s is because any approval that becomes completed after closing of the above ledgers but still within the same calendar month results in the recognition of the values in the General Ledger in the current month, rather than the next month. I would have expected that since the Suppliers, Materials and Contract SAP ledgers are closed, the values would be recognised in the following period in the general ledger (even though the General Ledger is still open for current period). 

Is there a better way to cater for this?

Thanks

[lokesh2 · Accepted solution]

Hi dyInnsh,

The posting date that you enter in SES will be used for approving service entry sheet in creating the accounting

document and if it is under workflow process, there is no scope to change the posting date from approver and if the SES is

without workflow it directly goes and create the goods receipt and the accounting document with the posting date used in SES as

the posting period is open the document will be posted to same period.

I didnt find the setting like to allow posting for future period.

Thanks

Lokesh

[OwenLiu]

I think lokesh already answered your question.

The important thing is the posting date.

If the posting date is in current month it will be considered in current month.

[former_member132363]

Here are some SAP resources you may review based on your topic "of | contract accounts | approval process | approval"

2910220 - Approval Process for Lease Contracts

You'd like to set up approval process for Lease Contracts. ... lease contract management , AP-ACC , Business ByDesign: Financial Accounting , How To?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2910220

2766872 - How to set-up an Approval Process for Customer Contract

The Customer Contract is not scoped in your system, hence you will not find the approval process for Contracts in Application and User Management work?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2766872

2822628 - Supported Approval Processes in CRM documents

Question:Do you want to use a multi-step approval process for sales orders? Approval for Sales Orders, Yes. 2807601. 2638158. 1658313. 3, Customer Contract.

https://apps.support.sap.com/sap/support/knowledge/public/en/2822628

[OwenLiu]

Change area

[former_member213253]

Hi dylannash ,

From what i understand, after closure of posting period of a current month and when SES is completed after closure of posting period, the values are still considered in general ledger.

In this case, you do not want SES value to get recognized in general ledger and looking for an alternative ? Is my understanding correct?

[former_member213253]

Hi dylannash ,

Thanks for the update, from SES/procurement side, it is not possible.

I am moving thread to finance area to get expert answer.

[dylannash]

Hi hemashree.b ,

Thanks for your message. You are mostly correct. The last sentence is a little different.

In this case we want the SES value to get recognised in the general ledger for the next month, not the current month.

[former_member132363]

Here are some SAP resources you may review based on your topic "of | contract accounts | approval process | approval"

2910220 - Approval Process for Lease Contracts

You'd like to set up approval process for Lease Contracts. ... lease contract management , AP-ACC , Business ByDesign: Financial Accounting , How To?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2910220

2766872 - How to set-up an Approval Process for Customer Contract

The Customer Contract is not scoped in your system, hence you will not find the approval process for Contracts in Application and User Management work?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2766872

2822628 - Supported Approval Processes in CRM documents

Question:Do you want to use a multi-step approval process for sales orders? Approval for Sales Orders, Yes. 2807601. 2638158. 1658313. 3, Customer Contract.

https://apps.support.sap.com/sap/support/knowledge/public/en/2822628