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Hey procurement fellows,
I'm back from parental leave and bring the energy down to this new blog giving you insights on SAP S/4HANA Cloud release 2408 for Sourcing & Procurement. To get an overview on the release highlights, please watch this video by my colleague @sangdao. Kudos go to the colleagues in development!
For other releases please see here.
Operational Procurement
- Shipping notification in document flow of self-service purchase requisition
- Document Management System (DMS) attachments on the purchase order header
- Edit during approval for supplier confirmation
- Sending DMS-based header attachments in EDI, print and e-mail channels for purchase order output
- Sharing purchase orders as an adaptive card to Microsoft Teams
Contract Management
Central Procurement
- Mass change of centrally managed purchase requisitions in offline mode
- Display of overall invoice consumption on central contract item and distribution levels
Operational Procurement
Shipping notification in document flow of self-service purchase requisition
With this release we enable requestors to track the shipment of their goods by pulling up any order acknowledgments or advanced shipping notifications from their respective supplier. This way we improve requestors' visibility of purchase requisition ordering and shipping status by integrating shipping notifications into the self-service requisition document flow. For more information, see: My Purchase Requisitions - New
Document Management System (DMS) attachments on the purchase order header
With this feature, purchasers can add DMS (Document Management System) attachments to the purchase order header via the Manage Purchase Orders or Create Purchase Order – Advance app. The attachments can be sent along with the purchase order to the supplier. With this innovation you will be able to change the default customization. We speed up the processing with the Harmonized Document Management (HDM) for purchase order header attachments in the SAP Fiori app Manage Purchase Orders. HDM allows your purchasers to work with documents from different document frameworks in a single user interface once activated by the configuration expert. This way we allow to change the default customization and let your restrict the use of new purchase order attachments through Generic Object Services (GOS) attachments, i.e. no new GOS attachments can be created, existing GOS attachments are visible. Your benefit is an increased efficiency through a similar behavior for header attachments. For more information, see: Manage Purchase Orders and Create Purchase Order - Advanced
Edit during approval for supplier confirmation
Purchasers can now edit supplier confirmations that are presently undergoing approval workflow. When a supplier confirmation that is presently undergoing approval workflow is changed, the approval workflow is restarted. This improves flexibility and useability of supplier confirmation which requires to be updated before getting finally approved. For more information, see: Manage Workflows for Supplier Confirmations
Sending DMS-based header attachments in EDI, print and e-mail channels for purchase order output
As of now DMS attachments which are stored in the purchase order header level can be sent through output generated via EDI, Print and/or Email channel. The DMS attachments (Doc.Type SL1) that are configured for the purchase order outputs can be sent through purchase order output channels, when HDM (Harmonized Document Management) is active. Configuration experts can activate it via SSCUI ID 105346. DMS attachment allows to you classify attachment by document type. Each document type for output can be configured individually. This improves efficiency for business user in attaching and sending important documents to supplier for the respective purchase order at the header level. For more information, see: Purchase Order Header Attachments in EDI Channel Output
Sharing purchase orders as an adaptive card to Microsoft Teams
We speed up collaboration by showing the key fields of a purchase order document in the MS Teams chat window and enabling to directly jump into the document. Purchasers can send the purchase order from the SAP Fiori app 'Manage Purchase Orders' to selected persons via MS Teams displaying the document as an adaptive card. For more information, see: Manage Purchase Orders
Contract Management
Versioning in purchase contracts
A purchase contract is an agreement between a buyer and a supplier with agreed pricing, quantity, terms, and conditions. Since purchase contracts are long-term documents, they are subject to change over time. Versioning of purchase contracts enables you to track different versions of the contract each time you make changes to an active purchase contract. When you make changes to the fields that are set up for versioning, a new version is created. Depending on the approval process, this new version then becomes the active document. This way we enable you to retain an active purchase contract as the operational contract until the new version of the purchase contract is approved. In addition, it allows the creation of follow-on purchase orders even if the new version of the purchase contract is still in approval.
Purchasers can compare changes between two versions of a purchase contract along with pricing information, thus helping you track changes for a long-term purchase contract. In order to make this available for end users, configuration experts need to define version-relevant fields in SSCUI ID 103497 and set up version management in SSCUI ID 103498, i.e. activate versioning for specific contract types and purchase organizations. For more details watch the demo video below.
SAP Ariba Central Procurement*
Mass change of centrally managed purchase requisitions in offline mode
WIth release 2408 central purchasers are able to create, update and delete purchase requisitions in all the backend systems connected to the central procurement hub by offline Microsoft Excel up-/downloads.For example to close or delete unwanted requisitions, generate demands from external planning systems, or add missing accounting information to an Unknown account assignment. A central purchaser can also trigger a simulation run of planned mass changes and display potential update errors before the actual release of the mass changes. This will increase flexibility and usability in the mass management of purchase requisitions in a multi-ERP procurement landscape through Microsoft Excel uploads. For more information, see: Process Purchase Requisitions Centrally
Display of overall invoice consumption on central contract item and distribution levels
Central purchasers are now able to track the usage and performance of their central contracts. Showing the overall invoice percentage as a consumption bar at item and distribution levels, a central purchaser can monitor and compare the invoice consumption to the goods receipt consumption and overall consumption of a given contract. We hereby improve transparency of actual invoice consumption directly within the central contract without the need to navigate into each connected system. This saves time and money. For more information, see: Manage Central Purchase Contracts
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📽️ Watch the Replays of Our SAP S/4HANA Cloud Public Edition 2408 Early Release Series!
From July 8 to July 12, we hosted a series of 20 compelling live sessions to highlight the exciting innovations shipped with the SAP S/4HANA Cloud Public Edition 2408 release. Missed the live sessions? We've got you covered! Take advantage of the entire series or pick and choose the sessions most relevant to you. You will find a 60-minute-long recording and a presentation for Sourcing & Procurement as well as 19 other topics of interest. Don't miss this chance and watch them on demand–anywhere, anytime.
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