Troubleshooting: Removal of deleted Shipment POs from MRRL Batch jobs

[prasanna_tiwari]

Introduction:

In this blog post I am going to explain the steps/actions required to avoid the existing deleted/cancelled Shipment POs from appearing into MRRL batch jobs in SAP S/4 Hana.

Scenario:

Scenario at client place is Creating Purchase Order (PO), Goods Receipt (GR) and invoice via MRRL (Background job).

In above mentioned process, purchase order, GR posting & reversal & Invoice posting & reversal happened & then deleted the line item from Shipment PO.

when this MRRL batch job is running that deleted line-item Shipment PO is still occurring in MRRL batch job report.

We are getting below message for above PO in spool batch job report.

“Item 00001 of purchasing document XXXXXXXXX does not exist.”

Steps to avoid this:

1. We must first uncheck the ERS field in the PO and save it.

1. Then cancel the invoice of that PO (via MIRO)
2. After unchecking the ERS field in PO and cancelling the invoice, the further steps to be processed namely GR cancellation (cancel shipment via Transaction code VI02) and PO line-item deletion (via Transaction code ME22N).

And that’s it, with this we can avoid the cancelled/deleted PO from appearing into MRRL background Batch jobs.

Background of ERS: Evaluated receipt settlement involves an agreement between the vendor (creditor) and the buying entity that the former does not issue invoices for purchasing transactions. Instead, the invoice document is posted automatically in the buying entity's system based on data from the PO and goods receipts.

ERS should be maintained in Vendor Master and Purchasing info record

Vendor Master :

Purchase Info Record : Info Category as Standard

1. Select the GR-Bsd IV indicator
2. De-select the No ERS indicator

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I sincerely hope that the information provided in this post helps you. Please feel free to comment, ask questions and post your thoughts on how you liked it.

Best Regards,

Prasanna Tiwari