Able to change APPROVED travel request

[Former Member]

All,

We are able to change travel requests that have been approved.   I found an older OSS note 1242420 - POWL Change button still available when trip is nonchangable which makes me think we should not be able to change the travel request.   Is there configuration we have to do or is it customization?

As you can see from the print screen the request has been approved but the CHANGE button is enabled.   We want the CHANGE button to be disabled.   This is working as expected for Expense Reports and I have not been able to find any custom code.

Thanks

Sandra

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[Former Member · Accepted solution]

Richard,

How do you tell it to allow the user to change the travel request ONLY if the travel reqest has not been approved?

Sandra

[richard_wingerd2 · Accepted solution]

Sandra,

We doing by assigning a possible action to each trip possible trip status.  Here is SAP's description

You can define the characteristics for the operation and the status of a trip during single entry in the AUTHF field.

The field is three characters long. The first character is for the relevant operation, the second for the status of the travel request and the third for the accounting status of the relevant trip.

The first character can be any of the following:

• R ... read trip data

• W ... write trip data (create, change, copy)

• D ... delete trip data

• X ... account trip data

• S ... Evaluate statistics database

• * ... all operations.

  The second character (request status) can be: 

• _ ... new trip (characteristic blank)

• 1 ... request

• 2 ... request approved

• 3 ... trip

• 4 ... trip approved

• 5 ... request on hold
  6 ... trip on hold
  * ... all statuses

  The third character (accounting status) can be: 

• _ ... new trip (characteristic blank)

• 0 ... open

• 1 ... to be accounted

• 2 ... accounted

• 3 ... cancelled

• 4 ... posted (FI or Payroll Accounting or DME)

• * ... all statuses.

Examples of characteristics for AUTHF:
R41 Read an approved trip which is to be accounted.
W   Create a new trip.
W22 Change an approved request which has been accounted
D1* Delete request
X41 Account an approved trip which is to be accounted.
S*  Display statistics for all trips

There is quite a bit of flexibility here but it can be tedious to setup and test due to numerous possible combinations.

Rich