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Master data in MM..

Former Member
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hi gurus

Can anybody explain me what r all the master data in MM,

please give me clear explanation abt master datas,

how master data flow in front end .

please send me configuration part of master data in MM

Thanks in advance


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Answers (6)

Answers (6)

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  • Material Master Data
  • Vendor Master Data
  • Purchasing Info record
  • Source List.
  • Quota arrangement
  • Condition records
  • Class
  • Characteristics
  • service master
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first you need to understand why we call it master data.

because we use these as records.

and these datas can be use for further processing.

the main Master data in MM are-

Material Master

Vendor Master

Purchasing Info record

Source List.

I hope this will solve your purpose.

Former Member
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first you need to understand why we call it master data.

because we use these as records.

and these datas can be use for further processing.

the main Master data in MM are-

Material Master

Vendor Master

Purchasing Info record

Source List.

I hope this will solve your purpose.

Former Member
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There are 3 master data in MM.

1.Material Master data.

2.Purchase info record.

3.Vendor master data.

4.Source list.

Configuration in SPRO is standard


1.create Material master in MM01

2.creation of Purchasing Info record: ME11

3.creation of Vendor master in XK01

4.creation of Source list inME01

G.Ganesh Kumar

Former Member
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Thanks for ur reply, can u explain me abt Purchasing inforecord and source list with examples..



Former Member
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Purchasing Info Record

The purchasing information record (or info record for short) is a source of

information for the purchasing department. It contains data on a certain material

and the supplier of this material. It can contain data such as the vendor's current

price for the material. The prices and other data stored in the info record are used

as default values in documents such as purchase orders.

Outline agreement items

An outline purchase agreement is a longer-term arrangement between a purchasing

organization and a vendor covering the supply of materials or the provision of

services subject to predetermined conditions. These apply for a predefined period

and a predefined total purchase quantity or certain total purchase value. The two

types of outline agreement are contracts and scheduling agreements.


If external procurement is to be made by stock transfer from another plant, you

do not need to maintain any special data in Purchasing, as an internal settlement

will normally take place. It is also possible to create plants as vendors however.

To do this, a plant assignment must be entered in maintenance for the vendor

master record.

When you create an info record, data is pulled from the material and vendor

master records and inserted in the info record as default values. If the info record

is to be generated automatically using the info update indicator, additional data

from the relevant document is transferred to the info record as default values - for

example, conditions from the quotation or the purchase order document number is

transferred to the info record. An info record contains information such as:

• The current prices and delivery costs for the responsible purchasing

organization or plant

• Material number of vendor

• Delivery options (from date or to date)

• Sourcedata

• The number of the last purchase order

• The number of the quotation, if the info record has been generated


• Price control indicator

• Tolerance limits for over- or underdeliveries

• The vendor's planned delivery time for the material

List display functions for info records enable the buyer to find out which materials

a certain vendor has quoted for or supplied to date, and which vendors can quote

for or supply a certain material. An info record can apply to either all plants or just

a single plant of a purchasing organization. Info records can be generated manually

or automatically when a quotation, a PO, or an outline agreement is created.

Create/change/display info record:

SAP Menu → Logistics → Materials Management→ Purchasing → Master Data

→ Info Record → Create / Change / Display


Conditions represent stipulations agreed with vendors with respect to prices,

discounts and surcharges, freight costs, and so on. Such conditions can be created

in quotations, info records, outline agreements, and purchase orders.

You also have the option of creating general conditions at vendor level for

instance. The system then applies the conditions to determine the purchase price.

You can enter further conditions manually in the PO itself.

Create general conditions:

SAP Menu → Logistics→ Materials Management→ Purchasing→ Master Data

→ Conditions → Discounts/Surcharges → By Vendor/By Invoicing Party etc.

There are conditions that are valid for a certain period, and conditions for which

no definite validity period can be specified. In the latter case, the validity of the

conditions corresponds to that of the purchasing document in question.

The conditions in POs are always time-independent. Those in info records and

contracts are always time-dependent (as are general conditions).

In the case of scheduling agreements and quotations, the document type

determines whether time-dependent or time-independent conditions can be

created. You can set the Time-Dependent Conditions indicator in Customizing

for the document type to enable time-dependent conditions to be maintained in

scheduling agreements and quotations.

Define time-dependency in scheduling agreements and quotations:

SAP Customizing Implementation Guide→Materials Management→Purchasing

→ RFQ/Quotation or Scheduling Agreement → Define Document Types

For time-dependent conditions, you can define validity periods and scales. You

can also specify a price range (upper/lower limit). If the system adopts these

conditions in a purchase order and the condition is then changed in the PO, causing

the price range to be exceeded or undercut, the system issues an error message.

Conditions can be specified in the document header or in the item details. Item

conditions apply exclusively to the relevant item, whereas header conditions are

valid for all items of the document.

There are two types of info record:

• Info records with material master record (for example, stock material)

These reflect the relationship between a material or service with a material

master record and a vendor.

• Info records without material master record (for example, consumable


These reflect the relationship between a material or service without a

material master record and a vendor.

The system suggests info records for material groups as sources when you

manually create a requisition item without a material master record.

The system does not automatically take info records for material groups into

account when you create a purchase order. However, you can choose and assign

them in the item overview using the search help Info Records for Material Group

on the relevant field. The order unit and the material group are taken into account

as checking criteria.

Info records can also be created for external processing without a material

reference. These frequently have the subcontracting info type and are used in work

plans. If a production order is created with an external processing operation for

which an info record has been entered, a requisition is generated automatically

for external processing.

Functions of the Source List

You use the source list to administer your sources of supply. The source list

contains a list of sources for a material in a particular plant and for particular

time periods. Each source is defined by a source list record. The source list has

the following purposes:

• Restricting the selection of sources during the source determination process

• Defining a source as a fixed source

• Blocking a source

Each source list record consists of the following data:

• Validity period

Period within which the settings made in the source list are valid. The time

period always makes reference to the delivery date for a requirement.

• Key source data

Number of the vendor and the responsible purchasing organization (info

records) or number and item of the outline agreement (scheduling agreement

or contract) representing the source of supply for the material.

• Fixed source

Select the Fixed field to define a source as a fixed source for the purposes

of source determination. The fixed source is determined in all cases except

the planning run.

• Procurement plant

If the material can be procured from a plant or another point within your

firm, enter the plant number in the PPl field and leave the field for the vendor

number and/or contract number empty. The plant is only determined as part

of source determination for an item with the stock transfer item type.

• Blocked source

Select the Blocked field to define a source of supply as blocked. The info

record or outline agreement is not suggested in the course of the source

determination process and no PO or requisition can be created with this



You use the MRP indicator to control whether a source should be found

during the planning run (indicator 1). If this source is a scheduling

agreement, you can also generate scheduling agreement schedule lines

directly (indicator 2). You can mark multiple source list entries as

MRP-relevant if you want to use this in quota arrangement.

If you wish to prevent a material from being ordered or requested from a vendor

for which no corresponding source has been entered in the source list, define the

material as subject to a source list requirement in the material master record.

You can also specify that all materials for a certain plant are to be subject to a

source list requirement in Customizing. If a source list requirement is defined for

a plant, you have to maintain valid source list entries for each material in the plant

before this can be ordered or entered as a source in a requisition.

Analyze source list:

SAP Menu → Logistics → Materials Management→ Purchasing → Master Data

→ Source List → Follow-On Functions → Analyze

Define source list requirement at plant level:

SAP Customizing → Implementation Guide → Materials Management →

Purchasing → Source List → Define Source List Requirement at Plant Level

You can create source list records for individual sources of a material as follows:

• Manually

This method is recommended if you have to make numerous changes to, or

new entries in, a source list.

• Creation from within an outline agreement

With this procedure, you can adopt an item from an outline agreement

in a source list when creating or changing the agreement. On the outline

agreement overview screen, select an item for which you wish to enter

source list records and choose Item → Maintain Source List.. If you have

not entered a plant in the outline agreement item, you must enter the plant

for each source list record.

• Creation from within an info record

With this procedure, you can enter a vendor in the source list when creating

or changing a purchasing info record. In the info record, choose Extras →

Source List. If the info record is valid for an entire purchasing organization,

you can create the source list for all plants of the organization in question.

Choose the plant via Goto → Plant.

I think this is useful

Edited by: SAP LEARNER on Dec 27, 2007 12:16 PM

Former Member
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Former Member
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1. material master- for material code creation

2. vendor master- vendor code creation

3. info record- info record for standard, pipe line, sub contracting, & consignment

4. service master- service activity

5. quota arrangement- dictribution of order qty

Former Member
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There are many master data we use in SAP. Some of the master datas related to MM are...

Material Master, Vendor Master, Condition Master (price), Outputs.... etc...