We've used folders to organize our workbooks, and then we assign these folders to roles.
Our problem is that when we make a change in the folder under one role, the changes do not show in that folder in another role.
We're on BW3.0B, upgrading at present to BW3.5
We have workbooks organized into folders - for example, Folder 1 contains Revenue reports, Folder 2 contains Forecast reports, Folder 3 contains Shipment reports.
We then assign these folders to roles - for example, Sales Manager has all three folders, Finance has folders 1 and 2, Customer Service has folder 3.
We add a url in Folder 2 under the Sales Manager role, but the url does not show in folder 2 in the Finance role.
Any ideas as to why this is happening, or any suggestions for organizing workbooks would be very welcome.
You are right. You made changes for one role with its specific menus. The other roles are independent of this one. And changes in menu in one role will not be reflected in another ones.
Just a hint - try the following.
Create the 3 roles: for seeing folder 1, folder 2 and folder 3. To a user who is a Sales manager assign all the 3 roles, to Finance user - two roles etc.
In this case changes in one role should be seen by different users.
As usually, differentiation in access rights is done on USER level. It's more properly.