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Managing complex process hierarchy in SAP Cloud ALM can be challenging. The need to streamline and organize these process hierarchies efficiently is essential for improving productivity. In this article, we will explore the concept of process hierarchies in SAP Cloud ALM and how leveraging the power of spreadsheets can simplify the creation of them.

Understanding Process Hierarchies in SAP Cloud ALM

Benefits of organizing processes using hierarchical structures include improved traceability, easier navigation, and enhanced collaboration between team members. By breaking down complex processes into smaller components, users can focus on specific tasks and make more informed decisions.

Process hierarchies play a crucial role in SAP Cloud ALM by providing a structured framework for organizing and managing complex processes. These hierarchies allow for a clear representation of the relationships and dependencies between different processes, enabling better visibility and control.

Good examples for Process Hierarchies is Line of Business based on the SAP Business Capability Model (see Picture) or the Cross Industry Process Classification Framework (PCF) by APQC (see picture).
Last provide their framework as spreadsheet on their website and will be used as an upload example of process hierarchies in SAP Cloud ALM for this blog.


Line of Business by SAP Business Capability Model



Level 1 and 2 of PCF by APQC

Using spreadsheets as a kick starter

Spreadsheets, such as Excel, have long been recognized as valuable tools for data organization and analysis. Using spreadsheets to create process hierarchies in SAP Cloud ALM provides a user-friendly and flexible interface for users to structure and visualize their process hierarchies easily.

The customizable options and formatting capabilities of spreadsheets allow users to tailor their process hierarchies according to their organization's specific needs. This versatility makes spreadsheets an invaluable asset for streamlining complex process hierarchies efficiently.

Prerequisites for Working with Process Hierarchies in SAP Cloud ALM

Before diving into the process of creating process hierarchies in SAP Cloud ALM using spreadsheets, there are a few prerequisites to consider.

Firstly, users should ensure they have access to SAP Cloud ALM and necessary Project Lead permissions to create and modify process hierarchies.

As a next step the end user can find the Process Hierarchy tile in the App finder and assign it to his launchpad.

Note: More information related to user restriction in SAP Cloud ALM you can find here:


Additionally, a basic understanding of Excel and its functionalities will be beneficial when utilizing the spreadsheet upload for process hierarchies.

Note: Find here more information on working with the process hierarchy app.


Downloading a Spreadsheet Template for Process Hierarchies

To get started, users can download a pre-built spreadsheet template designed specifically for creating process hierarchies in SAP Cloud ALM. This template simplifies the process by providing a structured layout.

Once downloaded, users can open the spreadsheet in their preferred spreadsheet software, such as Excel, and begin customizing it to match their organization's unique process hierarchy requirements.


Spreadsheet template download

Bulk Editing and Updating Process Data

Spreadsheets offer a convenient way to bulk the initial creation of process hierarchies within SAP Cloud ALM. Users can make modifications directly within the spreadsheet, saving time and effort compared to manual individual updates.

The template file provides a data sheet with example data on how to build the process hierarchy relations.

A second tab for instructions links to SAP Help for all technical details for Creation of hierarchy nodes via spreadsheet upload

Users will have the option to manage process hierarchy dependencies effectively within the spreadsheet template. To do so column Hierarchy is used.

For the example of uploading level 1 and 2 of the PCF by APQC we can simply copy the information from their excel. Here we can perfectly use the sheet Glossary terms as it includes all necessary information.

In the example we enter APQC as External Reference Name and the related APQC ID as External Reference ID.

Importing Spreadsheets into SAP Cloud ALM

After customizing the spreadsheet template, users can import it into SAP Cloud ALM to seamlessly transfer their process hierarchies. The import process ensures accurate and validated data transfer, minimizing errors and discrepancies.

Based on the information you can adjust the source excel file and upload again.

As a result, you see all the uploaded items in the Process Hierarchy App. The system creates an own ID.

Integration with other SAP Cloud ALM Processes

Process hierarchies in SAP Cloud ALM aren't isolated entities but can be integrated with other functionalities. This integration maximizes the benefits of interconnected workflows within the platform, enhancing overall efficiency and productivity.

By linking process hierarchies with other SAP Cloud ALM processes, users can navigate between different components and gain a comprehensive overview of their organization's processes.

Best Practices for Efficient Process Hierarchy Management

To optimize the management of process hierarchies in SAP Cloud ALM, here are some best practices to consider:

    • Regularly update and maintain process hierarchies to ensure accuracy and relevance.


    • Use descriptive naming conventions and clear documentation to foster better understanding and communication.


    • Take advantage of training and resources provided by SAP Cloud ALM to stay up-to-date with new features and improvements.


In conclusion, spreadsheets offer a powerful and efficient solution for simplifying processes hierarchy setup in SAP Cloud ALM. By creating process hierarchies using spreadsheets, users can improve efficiency, enhance productivity, and maximize the benefits of interconnected workflows. It is essential to structure and organize complex processes to ensure seamless navigation and effective management within SAP Cloud ALM.