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TammyPowlas
Active Contributor

This was a popular ASUG webcast last week with karthik.kanniyappan of SAP.  Special thanks to ingo.hilgefort of SAP for arranging.



Figure 1 Source SAP


 


Figure 2 Source SAP


BI, Planning, Predictive, search to insight, smart discovery, etc.



Figure 3 Source SAP


Extending reporting capability, hybrid scenario, analytics catalog, WebI to SAC, Analysis for Office


Agile data prep - new modeling capabilities, where business users can make more of models


Life cycle management -import and export


Content in multiple different languages


Focus of webinar - scheduling


Mobile - android app


Q2 QRC covered above


Figure 4 Source SAP


Copy of PDF or Analytic app to your SAC recipient


Deliver to non-SAP users - users not registered as part of your tenant


Frequency - hourly, daily, weekly


Personalization - same story can go to different sets of users


Support all acquired and live BW/HANA models, coming S/4HANA live


Only on AWS based data centers; don't have plans to schedule for NEO based tenants


Overview of terminology


Figure 5 Source SAP


Publication - Copy of story with its own set of data


Recipient - who receives publication - 2 kind - registered in SAC tenant, non-SAC users and can be external




  • Restrictions - each publication can go to 3 non-SAC users


Frequency - can change pattern, e.g. once in 3 days


Use case - single pass, a story is scheduled, generated as PDF, recipient receives PDF in email - same data in place, first level


Figure 6 Source SAP


Multi pass per batch - generate different publications, each may have their own set of data, and can be filtered based on story or page filters


Data authorization - from schedule owner


Multi pass per recipient - each recipient receives as if they logged in system (BW authorization) - called "bursting" - look to support in future direction


Q2 QRC supports use case 1 & 2 shown in slide


Tenant admin needs to enable scheduling option


Figure 7 Source SAP


It is not on by default


"Allow schedule publication for NON-SAC users" - need to switch on, based on feedback from beta program


User roles needed to be assigned to users - who creates schedule


Figure 8 Source SAP



Figure 9 Source SAP


Once tenant is set up, one time, there are 2 ways to create a schedule from schedule owner




  1. Browse files, under share icon

  2. Open story, under share option


Enter details as shown above



Figure 10 Source SAP


Deeper into distribution, as personalization takes place


Leveraging concept of bookmarks; can create view of story based on different filter combinations, create context, then create bookmark - when access, user sees how envision



Figure 11 Source SAP


Once schedule is created, you can change it


See from calendar view



Figure 12 Source SAP


Scheduling is resource intensive


What you have depends on licenses


Have limited number of schedules


Based on number of licenses in SAC; see above


Minimum of 25 licenses per tenant to get started with scheduling, as SAP considers scheduling to be an "enterprise ready" feature


Do not differentiate between BI users, Planning users



Figure 13 Source SAP


High level overview of licenses for publications



Figure 14 Source SAP


Road map, Q3/Q4


Q3 - copy schedules, also support HANA 2.0 for live connectivity


Q4 - more items shown above


S/4HANA live support


Future direction - bursting, universe live support, monthly frequency, event based (instead of time based approach)


 

Q&A


Q: Only 3 non SAP user recipients? We currently send email to thousands of non-BOE users. How would we accomplish this with SAC publication please?


A: See blog https://blogs.sap.com/2020/03/12/schedule-publications-in-sap-analytics-cloud/


Q: Could you clarify again: Can external users receive publications from SAC schedule ?


A: Please see https://blogs.sap.com/2020/06/05/scheduling-publications-number-of-publications/ Every Publications can be sent to every other SAC users registered in the SAC Tenant and to Three Non-SAC users who are not a part of SAC Tenant - toggle feature


Q: Admin Issue: SSO enabled to SAC and Live BW system via Azure AD and SAC Live Data Sources on to allow data to leave network. User with BI Admin role (full control), including schedule publication checked schedules publication of simple BW Live story on standard BW Statistics data. Schedule runs story at correct time and sends email, but the output pdf only contains the below error. Sorry, we couldn't access the datasource. Please contact your administrator. Error: Error [Application]:(#81) Server metadata was not a structure json Model:SSO BW TCT Test


A: This issue is under investigation by SAP Development - see https://apps.support.sap.com/sap/support/knowledge/public/en/2898179


Q: How can admin monitor publication status, run times, especially confirm delivery and that user received and viewed it? Most important, an admin and publication owner be alerted of publication failures?


A: admin cockpit is coming up


Q: So each PDF output is counted as a publication, not each schedule ?


A: correct, based on independent artifact


Q: Can you confirm what data sources are supported for bursting publications to multiple recipients? BW live connection?


A: bursting not available now



Thanks to Karthik for a great webcast
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