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Visibility Dashboards provide an End-To-End view of processes within the business process project. With few configuration steps you can easily setup your dashboard to monitor your processes. In this blog post, I will show how to use Process Visibility to create a rich dashboard to view the status of Special Projects.

Getting started with SAP Process Automation

Part 1 – Subscribing to SAP Process Automation and understanding the components

Part 2 – Creating your first Business Process Project and configuring Trigger Forms

Part 3 - Adding Process Controls & Approval Form

Part 4 - Creating Data Types & Decisions

Part 5- Create and Configure Automation

Part 6- Deploy Business Process Project

Part 7- Configure Process Visibility Dashboard & Integration with Fiori Launchpad


Configure Visibility Scenario

Use the “Create” option to create a new Visibility Scenario.

Provide a name and description

In the Process Dashboard, use the “+” icon to “Add Process”. You will see all the processes which you have created within your SAP Process Automation service.

Selecting the process will populate the default events, attributes as well as performance indicators.

You can navigate to each of the tabs and define how you want to view your process monitors and performance indicators.

Once you have completed the configuration, Release and Deploy the project.

Before we can start using Visibility Scenarios, we would need to enable the job for this process. Navigate to the “Monitor” section of SAP Process Automation and in the Visibility Scenario menu, look for the deployed process and schedule the job.

Configure Central Fiori Launchpad

To view the process dashboard, we would need to configure the Fiori Launchpad on BTP using the Launchpad service. In this section, I will go through the steps required to configure apps like “My Inbox” and “Trigger Forms” also in the Launchpad.

In your BTP subaccount, create a new instance for “SAP Process Automation”.

Navigate to the “Destinations” menu and create a new destination.

Switch to “Service Instance” tab and select the name of the SAP Process Automation service instance created above. Also, provide destination name and description.

Accept the defaults and save your destination. This is required to access the Process Visibility related apps within the configuration of the Launchpad service.

Access the Launchpad service. Ensure you have the appropriate role collections assigned before accessing this service


Navigate to the content explorer and access the HTML5 Apps.

Select the apps which you would need to work with. In particular, we would be using My Inbox for approvals, Process Trigger app for the Start Form and Process Workspace along with Visibility scenario apps.

You will now see all these apps in the Content Manager. Select the “Process Trigger” app and create a local copy. We would need to edit it to provide parameters to launch the start form.

I have given the name “Special Projects” for this local copy and provided the uri parameter.

You can obtain this from the Trigger Settings in the process builder

To view these apps on the Launchpad, a quick way is to assign these apps to the “everyone” role. This way any user who access the launchpad, will get to see these apps

Save your changes. Create a new site from the Site Directory and launch it

You will now be able to see all the required apps in the Fiori Launchpad

You can access the Process Workspace to view how the process is performing and drill down to each of the instances which have been initiated.

I hope this blog series has given you a good insight on the initial capabilities of SAP Process Automation and how you can leverage it to easily automate processes which are paper based or repetitive in nature.

Reference Assets:

SAP Help Documentation

SAP Process Automation Youtube Video Tutorials

Product roadmap
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