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The sender of the bid invitation

Former Member
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Hi gurus,

Why the sender of the bid invitation to the suppliers turns to the approver after the bid invitation has been released. how to change to the creator of the bid invitation?

I mean the email.

thank you very much.

Accepted Solutions (0)

Answers (3)

Answers (3)

Former Member
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Hi,

did u solve already your issue?

SAP provided a Note for that. Please check the following Note: 1017778 - Approver as sender of e-mails

Best Regards,

Maria

yeushengteo
Advisor
Advisor
0 Kudos

Hi,

if you have the workflow approval activated after a bid invitation is saved, the approval process will kick in. The email will send to the approver.

Did you check if the workitem has reached to the right approver? If yes, then the wrong email ID must have been maintained for the approver leading to the wrong recipient getting the email msg now.

Maybe you like to rephase your question earlier again?

Regards.

Former Member
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I dont mean the email sent to the approver,what I mean is the email sent to the supplier .....

yeushengteo
Advisor
Advisor
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Hi,

For each bidder participating in the bid invitation, they will get an email. This is the default behaviour.

System does not know who to send after a bid invitation is saved. It will just take whatever email address you have maintained in the business partner and send the email. Can it be the email translation text is giving the confusion?

Regards.

Former Member
0 Kudos

System does not know who to send after a bid invitation is saved. It will just take whatever email address you have maintained in the business partner and send the email.

But,which business partner? the creator or the approver?

Currently , I found if we use 0-step approval,the sender of the email to bidder will be the purchaser who creates the BI.

but if we use others,the sender will be the appover who makes the final release...If it is the case,the bidder will confused to contact with the purchaser,because he receives the email sent from the manager other than purchaser.

Former Member
0 Kudos

Hi wang,

There are two ways a bidder can receive / send his bid. One is via mail and the other by looging into portal using his own user i.d & password provided by the purchaser.

As mentioned by Yeu Sheng Teo the bidder gets a mail whenever a bid invitation is sent to him / her.

He then logs on to portal with his user i.d & password and selects the bid invitation and submits his bid which the purchaser can access using Process Bid Invitation link and the status against the particular bidder shows a bid submitted under Bidder / Bids tab.

You maintain the contact person for bidder / vendor using personal data tab in Manage Business Partners link.There you choose employee as contact person and maintain User i.d & password and communicate the same to vendor / bidder.

Hope this makes you more clear.

Award points for helpful answers.

Rgds,

Teja

Former Member
0 Kudos

Hi Rama,

I know how to maintain the receiver(bidder) of the email..what I mean is the sender!! not receiver....

If in the 0-step approval process, the bidder will receive the email once the bid invitation has been saved and the sender is the purchaser who creates the BI.

But, if we utilize the 1-step approval process,the bidder will receive the email after the manager approves the BI and the sender will be the manager other than purchaser.

We want to make it always be the purchaser who is the real contacter to the bidder.

Thank you all the same.

Former Member
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up

ravindra_mantri2
Active Participant
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Hi YE Wang,

Check appropriate workflow of bid invitation approval process, where in there will be one taks for sending emails to bidders.

I think in that task, it can be defined about who(approver or creator) will be sender of email to Bidder.

rgds,

Ravi

Pl reward points for helpful answers.

Former Member
0 Kudos

up