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Former Member

Purpose:  This Document Provides an overview of Initial settings/steps which needs to be done for Configuring SAP Sourcing System

1.   Constructing SAP Sourcing URL:

SAP Sourcing login URLs can be constructed as follows:

[Protocol]://[hostname]:[Port]/[Context]/[Login Type]/[Login Path]

Protocol: http or https

Port: optional

Context: This is the Context you defined during Installation.

Login Type: if Instruction is called for a purchaser user use : fsbuyer

for a Supplier user use: fsvendor

for a System User use : fssystem

for Enterprise user use: fsenterprise

  1.   Define System Properties:

Define system property like Security System property, JNDI property etc

  1.   Setup SMTP Server:

Path: Setup>>Configuration>>System Properties

  1.   Context , Cluster and Directory Configuration:

The association between the three Components are as follows:

Context: None

Cluster: Context

Directory Configuration: Context and Cluster

Note:Please Refer http://scn.sap.com/docs/DOC-34930 for more details about Context, Cluster , and Directory Configuration.

Setup Overview:


Creating Context:

Login as System user and Go to Setup >> System >> Enterprise Context

Click New

Enter Display Name, External ID, Sys Admin password.

Once done , it will look like this:

Creating Cluster Configuration:

A cluster configuration is the setup object in SAP Sourcing that provides the means to assign the host name, port, and selected protocol for the system. In addition, this is where the services that will be available to this cluster are assigned.

Log-in as System User and go to Setup>> Cluster Configuration

Click Over New:

Provide the Below mentioned details:

Once Done, it will look like this :

Directory Configuration:

Log in as System user and Click over Directory Configuration:

Click New

Fill in the below details:

Select Context and Cluster

and Click Save.

5. Master Data :

Master data can be install by three means:

>> Manually

>>By CSV File

>> By Deployment Workbook – Enterprise deployment workbook and Company deployment workbook. The Workbook can be downloaded from Reference guide and can be customized depending upon the requirement.

Enterprise Deployment Workbook:

Enterprise deployment workbook contain Enterprise Master data for example: Numbering table definition for enterprise level objects, Value list types, Value list Values, UOM, Currencies, Currencies Conversion, Projects type, RFx Types, Auction Types, Security Profiles etc.

Screen shot of Workbook:

Import Enterprise Deployment Workbook:( Enterprise workbook will be imported by Enterprise user)

Click New

Select the File and Upload by Clicking Next

After Configuring the Enterprise Master data , Company master data must be created.

Company Deployment Workbook:

Company Deployment workbook master data Such as Cost center, Cost center group, Plants, Material, Product plant, GL Account, Extension definition etc.

Screen shot of Company Deployment workbook:

Import Company deployment workbook ( Enterprise workbook will be imported by Purchaser user)after providing relevant details in workbook by following same steps as Enterprise workbook import.

6. Create and Verify purchaser User:

Go to System Administration:

Goto Internal User Accounts and Click New

Fill the details:

Go to Security Tab:

Assign the Required profiles ( Roles):

Go to Account Management and Enter required user Id:

Note: From Sourcing 9.0 responsibility can be delegated to different user with appropriate rights:

7. Company logo and Branding :

Go to master Data >> Organization and Accounting Information>>Companies>>Select Company


In Logo option: upload the required Logo:


Go to System Setup>>User Interface>> Themes

Select Branding

Upload/Change the Buyer Portal logo, Supplier Portal logo, Splash Screen etc.

8. Create Supplier user:

Go to Supplier Management>>Create Supplier

Provide the required data and click done.

Note: Email Notification gets triggered , whenever a new user ( Internal or External ) is created in SAP Sourcing System .

The Email delivery Status can be checked at the path:

All delivered message will be Shown in Processed message, While stucked message will be shown in Queued message.