Specification Status in Header Specification Workbench Header

[Former Member]

Hi,

In search screen of Specification Workbench (CG02) under Validity, what is the purpose/benefit of "Status"? There are four statuses: IP (In Process), FR (For Release), NC (Noncritical Change), and RE (Released).

If no status is assigned when a new specification is created, what status is it assigned to by default?

Can these statuses be used to drive workflow? i.e one person creating specification, at some point is it reviewed/finalized then set to Released status?

Thank you for helping answering this question.

Javed.

[Former Member · Accepted solution]

If no status is assigned when a new specification is created, what status is it assigned to by default? Default status set is IP (In Process)

Can these statuses be used to drive workflow? i.e one person creating specification, at some point is it reviewed/finalized then set to Released status? YES

[christoph_bergemann · Accepted solution]

Hello Javed

Status on the level of the specification:

this is a "new" feature introduced in EH&S 2.7. Using this feature you can generate workflows etc. In principle this status can help you (as a company) in the data maintenance process. This is done per "usage" (and other objects). The "Status" is integrated into the report generation process as well if you have done a proper set up of the generation variants in use.

Like many of the EH&S "Status" there is a default "net" which can be enhanced by customer. Furthermore in doing so you need a good set up in the area of access rights later so that the process of maintenance is not disturbed.

You will find some help in the documentation of SAP:

http://help.sap.com/erp2005_ehp_04/helpdata/en/a7/286c740a6c11d28a220000e829fbbd/frameset.htm

Topic "Specification Status" which is part of chapter Specification Management (EHS-BD-SPE).

Here you will find additionally some help regarding the delivered status and the process

- Change Not Permitted

- Generation Not Permitted

- Editing Specification Statuses

The SAP documentation is useful as a starter. We have done some investigations in using the "status" in the past. But it is quite complex so we are not using this feature.

With best regards

C.B.

[george_ainiveettil]

Hi Javed,

The status shows if the various value assignments made to the substance is in each phase.

Generally the status is in process when you create a substance.After creating a substance to each chapter,value assignments need to be done.

For example for an MSDS, there are 16 chapters.Each chapter will have own set of characteristics,to which value assignments could be done

Example ,to chapter 1 "OECD and company information" you can assign a Rating and validity area (combine to form a usage).This indicate that who all can use the data

in which valid region.If you give as PUBLIC and Valid region as REGION_WORLD means anyone in world can see this property when the substance

data is displayed.You can add any number of validity areas and ratings.Hence status is there for each value assignment

When the substance data is ready with all the value assignments(in the used chapters),then a report is generated.Then the status will be in generation

Once everything is checked and approved.A released report can be made.Then the substance will have a released version of report.Once the report

is released,it can be send to customers.

CHECK EHS-specification managementspecification master-status managementspecify status for more info in SPRO

regards

George

[Former Member]

Hi George,

I think you are referring to the Report Status from generation to release. I am asking about the Specification Status, you can see a Status tab on the Specification Header.

My first question is if you do not assign any status to the Specification, what is the default status? and second question is why/when should you assign status to a specification?

Regards,

Javed.