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How do you handle course costs within your company in SF Learning?

Active Participant

Ahoi everyone!

This is a question regarding SAP SuccessFactors Learning. We have centralized the creation and organisation our learning products within our group and therefore, need to invoice the various internal participants. To do this, we create a report including all completed classes with the participants and the relevant cost and send this file to our controlling department to be invoiced via SAP on premise (FI/CO)

However, this presents with various avenues for errors due to the amount of daily courses we are handling. I am wondering and hoping that someone else with a similar setup as either ideas or software solutions that help with the quality checks to reduce the amount of time needed to deal with the aftermath of each class. At this time, we are dealing with approx. 1.000 instructor led items with prices that need to be quality checked and forwarded to our controlling dept (that's about 2,500 classes per year). Before we start to bend our existing process, I am curious if anyone uses any specific tools or functions in Learning that help with the invoicing/accounting on the LMS side of things.

Thank you!

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Answers (1)

Active Participant
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Is it the "prices" or "costs" functionality in the LMS? If it's the price/tuition that is charged to each student, the prices should be standard from the item and library, so that each time a class is created or a user is recorded manually (if a class isn't created) it would prompt for the correct/same price.