Human Capital Management Blogs by SAP
Get insider info on SAP SuccessFactors HCM suite for core HR and payroll, time and attendance, talent management, employee experience management, and more in this SAP blog.
Showing results for 
Search instead for 
Did you mean: 
Product and Topic Expert
Product and Topic Expert

One of the most awaited features has been released in 1911. Now, you can configure auto approvals in a workflow.

To prevent workflows from being stalled at a certain approval step, you can now specify whether a workflow step is to be automatically approved when the approvers haven’t responded within a certain number of days.

Why is it important?

To avoid workflows are stalled to ensure subsequent steps can be processed in time and minimalize HR Admin manual interactions.

Use Case

When an employee applies for leave and approval does not take an action within 'X' days, the workflow step will be approved automatically after 'X' days. We can configure the number of days in 'Manage Organisation, Pay and Job Structure > Workflow'

Below are the steps to implement this feature.

Step 1 - Add 'autoApproveInDay' in corporate data model​.

Step 2 - Define 'Days untilAuto Approval' in your workflow step configuration​.

Step 3 - Create schedule job with type 'Workflow Auto Approval'


Below are the screenshots :

Step 1 - Add 'autoApproveInDay' in Corporate data model​ under hris-element "wfStepApprover".

You need to add below three lines under hris-element "wfStepApprover.

<hris-field id="autoApproveInDays" visibility="both">
<label>Days until Auto Approval</label>


Step 2- Define 'Days untilAuto Approval' in your workflow step configuration​.

Navigate to Manage organization, pay and Job structure > Workflows > Input the value - Days until Auto Approval.

NOTE - You cannot add 0 in this field.


Step 3 - Create a schedule job with type 'Workflow Auto Approval'.

Navigate to Provisioning and create a new job as below

The Job type should be 'Workflow Auto Approval'

In the case of auto-approval, the workflow approval screen will look like below.