Payment run; clearing journal entry

[ivangomez]

Hi all,

We are working with the latest SAP Public Cloud 2408 release and facing the following problem:

We run the app "Manage automatic payments" for our weekly supplier payments. There are more than 1000 invoices in this payment run which have been cleared. Before sending the file to the bank, we noticed a mistake.

At that point, it is not possible to reverse the payment run because the payment media has been created - even if I delete the payment media. The only solution in SAP Public Cloud is the manual reverse (see Note 2682947).

For each supplier there's a single clearing journal entry. As per now, I have to reverse approx. 200 clearing journal entries manually.

e.g. Supplier A = clearing journal entry 20000000100, Supplier B = clearing journal entry 2000000101, Supplier C = clearing journal entry 2000000102

My question: Is there a configuration in the system to generate a clearing journal entry for each payment run?

e.g. Supplier A = clearing journal entry 20000000100, Supplier B = clearing journal entry 2000000100, Supplier C = clearing journal entry 2000000100

Many thanks in advance.

[Edna_Garcia]

Hi Ivangomez

The functionality that you are asking for is not available.

Let me explain how the system works and why it is a best practice to have one document payment per supplier:

When you run the Manage Automatic Payment App, the system creates a clearing document for each supplier. The payment media file is a batch of all the payment documents, and an item for each payment with the details of the supplier banks is created.

If you have activated BCM, the approvers can reject one payment of that batch, and the system can reverse that specific payment (clearing document).

And the other scenario is if your Bank rejects one payment of the batch, you can reverse that document and process again the corresponding invoice.

Best regards

Edna

[ivangomez]

Hi Edna, many thanks for your reply and your explanation.

Wish you a good start in the new week.

Best regards, Ivan