Write Budget Line Item Functionality

[soubhagya_rout]

Hi,

I've created a Project with 3 levels of WBS element. Then do the budgeting for the all the WBS elements. I've maintained one user status BUDN (Budgeted done) which is automatically set after budgeting for WBS element. In that user Status BUDN, I've forbidden "Write budget line item". Then when again I'm going for budgeting for the same WBS, the system allows me to change the original budget. So can any one explain, the user of "Write budget line item"? Is it meant to create additional document for that WBS element.

Thanks,

Soubhagya

[Former Member]

By forbidding the business transaction "Write budget line item" system does not forbid you from making any changes to the original budget.

Instead, when you make and save a change to your budget, the system documents the change in a line item. You can display the budget line items for a WBS element by choosing Extras ® Line items in the budget overview.

SAP Help says,

If you are budgeting in more than one currency, the system displays all the line items for the relevant WBS element, regardless of what currency you are currently working in.

You can use a user status to forbid the writing of line items for changes to the original budget. Even if you do, the system continues to write line items for budget updates.

You can enter short texts and/or long texts for budget line items. To do this, call up the budgeting menu and choose Budget update ® Change document. 

Each line item has a unique number to identify it. You must define intervals, called "number ranges", for the line items in the project configuration system.

Hope this clarifies your doubt.

[soubhagya_rout]

Hi Gokul,

Thanks for your reply. I was also thinking in the same manner, But here I want once budgeting is done, then system should not allow for further budget change. So i go for user status where I forbid the budgeting which is triggered automatically. But when I'm creating another WBS in the last level, I want to budgeting but the status does not allow me to do that.

Can you help me to find out the solution please?

Thanks,

Soubhagya

[Former Member]

Hi,

I think you should forbid business transaction 'Budgetting' instead of 'write budget lines' to achieve desired result.

Regards

Shrikant

[soubhagya_rout]

Hi Shrikant,

I've mentioned that in my 2nd reply, please go through that. If I forbid Budgeting then the system will allow me to do budgeting for newly created WBS.

I want to do budgeting for newly created WBS, please help how can I do that?

Thanks,

Soubhagya

[Former Member]

Hi,

I think you should create a initial status before current one, that will allow budgetting. Hence all new WBS will get created with initial status that allows budgetting and further budgetting will change user status to your status which blocks budgetting. Hope this helps.

Regards

Shrikant

[soubhagya_rout]

Hi,

In this way you can enter budget in the newly created WBS but you can not roll up budget to the higher level as in higher level budgeting is forbidden. So system will give error when you go for roll up.

I think only option is to go manually set user status for each WBS.

Thanks,

Soubhagya

[Former Member]

Hi,

Another option is  BUDN status will be manually set after ensuring that original budget is frozen. It wont be set automatically by business transaction.

Regards

Shrikant