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void check issue

Former Member
0 Kudos

Hi Gurus

Here is a complex situation. Last month one of my user has run the check clearing account with wrong period. Then she corrected it. Now the situation is this. Please suggest what can be done ? check was voided in system for accounting not meant to stop the check.

I’ve looked in the g/l to see the progression of transactions. Here’s the result:

Doc. #19127505 Original Entry of Invoice DR 650450 $2400

CR AP Vendor #356 $2400

Doc. #20109892 Original Check Issue #6400023043 DR 356 $2400

CR 210006 $2400

Doc. #20110425 Voiding of Check DR 210006 $2400

CR 356 AP Vendor $2400

Doc. #20110425 Tried to Reverse Void DR 356 AP Vendor $2400

CR 210006 $2400

Like we talked about, since the check was cashed by the vendor, when the check upload file comes in from the bank next week, the bank will show the check as cashed but the g/l will reflect a voided check. How will this affect my 210006 account? Typically, when the check file comes from the bank, the resulting transaction in the g/l is a DR to 210006 and a CR to 111133. Since the check is voided, SAP will probably reflect an error for check number 6400023043 which will mean the DR to 210006 and the CR to 111133 won’t “happen”, right? Looking at the above transactions, it looks like the AP and expense accounts above are ok.

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
0 Kudos

Hi,

Based on the information given by you:

1. Vendor Invoice is accounted properly and there will not be any change to this transaction.

2. Check Payment is made and it is reversed through Doc # 20110425. As such the Vendor line item will be an open item. Hence, an entry needs to be posted for clearing the Vendor open item and also to post to clearing / Bank Account. As no check needs to be printed, you can use transaction code F-53 to post this transaction.

Alternatively, you can use transaction F-58 to print the check and manually void the check. Further, this has to be cashed manually using transaction code FCHR.

3. This will clear the accounting entries. But, there will be an error when the check encashment file is received from Bank, as the check encashed by Vendor is voided in the system. This needs to be manually taken care of - with supporting documents for Audit.

Thanks

Murali.

Former Member
0 Kudos

Hi Murali

Thank you for your prompt reply (as always ).:-)

Satya

Answers (0)