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urgent need for Free Goods configuration

Former Member
0 Kudos
1,351

Hi,

i need a document which have steps to configure free goods.

i created a condition record using VBN3 using condition NA00 but free goods doesn't come.

Requirement is

Customer buys 10 items whose item catg is TAN and 1 item is free. so cust pays only for 9 items.

free good is not coming as sub item. i got stuck. please help .

anybody plz send document which have steps to configure.

my email id is afsar2k@gmail.com

Thanks

Afsar

Accepted Solutions (0)

Answers (3)

Answers (3)

Former Member
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Free Goods Determination in Sales Order

Free goods has the following limitations:

- Free goods can only be supported on a 1:1 ratio. This means that an order item can lead to a free goods item. Agreements in the following form are not supported: ‘With material 1, material 2 and material 3 are free of charge‘ or ‘If material 1 and material 2 are ordered at the same time, then material 3 is free of charge‘.

- Free goods are not supported in combinations with material structures (for example, product selection, BOM, variants with BOM explosion).

- Free goods are only supported for sales orders with document category C (for example, not quotations).

- Free goods are not supported for deliveries without reference to a sales order.

- Free goods cannot be used in make-to-order production, third-party order processing and scheduling agreements.

- If you defined a free goods for variants in a generic article (only SAP Retail), you can only process the variants in the purchase order and goods receipt individually (as single articles). In other words, you cannot process them using the generic article matrix.

4.6x

Not all Sales Order can be used for free goods determination. You have to check the SD document category if it does not work. Only category 'C' are supported. Check transaction VOV8.

Assume that you want to configure an inclusive FREE goods routine. Customers must order a minumum quantity of 5 before any free goods can be assign. For every quantity of 3, the customer will be given 1 free goods.

WC07 - Maintain Number Range Intervals

e.g.

No From number To number

01 0000010000 0000099999

IMG -> Sales and Distribution -> Basic Functions -> Free Goods ->

Maintain Access Sequences

New Entries

Acsq

NA00

Save

Maintain Condition Types

New Entries

Ctyp Name AcSq

FREE Free Goods NA00

Save

Maintain Pricing Procedures

Procedures

New Entries

Procedure Description

FREE Free Goods

Select Procedure FREE then click Control data

Step Cntr Ctyp

10 10 FREE

V/N6 - Activate Free Goods Determination

Assign Order Type OR with Document Procedure A with Procedure FREE

VBN1 - Create free goods determination

e.g. FREE inclusive

Material Min qty From are free good Calc Rule Free Goods

5 3 1 1 1

In this example, if you create a Sales Order for a quantity of 10, SAP will prompt you 7 as the customer order qty and 3 will be free. Customer only pay for the 7 quantity.

Free goods –

Free goods play a large role in price negotiations with your customers. As a result, free goods are determined to be placed in sales document automatically. In retail, chemical industry or consumer goods industry, it is common to provide discounts in the form of free goods.

Inclusive Bonus Quantities – Free goods can be part of order quantity not included in the invoice (billing). This is called inclusive bonus quantity. The ordered goods and the free goods both involve the same material. The quantity units of the free goods and the ordered goods must be the same.

Exclusive Bonus Quantities – Free goods that take the form of extra goods that are free of charge are called exclusive bonus quantities. In this case, the extra bonus quantities are not typically included in the invoice (billing). This can either be an additional quantity of the goods ordered or it can be another article. The exclusive free of goods appear in the SD document as an individual ‘free of charge’ item.

Both types of free goods are treated in the same way in the sales order. The material that has been ordered is entered as a main item (TAN) and the free item (TANN) is automatically displayed as a sub item. The item category determines how the item is controlled later in the business process.

The system re-reads the free goods master record in the sales order if the quantities in the main item change or if the pricing date changes. The system then deletes the sub items and re-creates them. Any manual changes to the free goods quantity are lost.

Note: If pricing is re-run in the sales order, it does not affect the free goods determination.

The condition technique is used for free goods. Free goods are generally regarded as a supplement to the pricing agreement for a material. You can define master records for free goods at any level such as material, customer/material, price list category/currency/material or customer hierarchy/material. The transaction code is VBN1 and condition type – NA00 which automatically gets converted into R100 during sales document processing.

You can restrict a free goods condition master record for one level in many ways –

a. Validity period: the condition is only valid within this period

b. Lowest quantity: the condition comes into affect when this quantity has been exceeded.

c. Delivery control:

d. Calculation type:

e. Scales

You can process different master data with the same key for inclusive and exclusive bonus quantities at the same time. You only need to press a button to switch between two types of discount. When you enter an exclusive bonus quantity, an extra entry line appears where you can enter the free material if it is not the same as the ordered material.

When you specify a calculation rule, you decide how the system determines the free goods quantity in the sales order from the additional and document quantities.

a. The free goods quantity is the quantity that is calculated from the discount quantity (not the minimum quantity)

b. Additional quantity is the quantity delivered free of charge

c. Document quantity is the quantity entered by the person creating the sales order.

Three calculation rules are provided by the system i.e.

Prorated – the system calculates the free goods in right proportion to document the quantity. For example – if 20 units are offered for free for 100 units in the condition record and the customer orders 162 units, then the system calculates 162 * 20/100 (rounded off) as free goods.

Related to units – 20 units are given for free for every 100 units ordered. In the above case the customer would only get 20 units free as he placed an order for 162 units.

Whole units – the customer would not get any free goods if he doesn’t match the exact quantity proposed. That is, in the above case, the customer doesn’t get any free goods as the ordered quantity did not match 100 units. Anything below or over the mark will not be qualified for a free good.

Calculation rules are stored in the system in the form of ABAP/4 code. You can also define your own rules by using transaction code VOFM (system modifications).

The free goods determination procedure contains a list of condition types for the free goods. One access sequence is assigned to each condition type and each access sequence contains one ore more accesses and each access contains exactly one table. This represents the search key that the system uses to search for valid condition records.

The free goods determination procedure is assigned to sales area + document pricing procedure + customer pricing procedure just as in the case of pricing procedure assignment as free goods are generally regarded as a supplement to the pricing agreement for a material.

If the search is successful, the system generates a sub item for free goods in the document. The item category is assigned with the item category usage FREE.

You can activate an analysis of the free goods determination in the sales document. The system then displays detailed information on how the free goods were determined.

Reward points if useful

Message was edited by:

SHESAGIRI GEDILA

Former Member
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hai,

create condition record in vbn1 , and check the item category determination

config -ornorm-tantann.

kindly maintain this ,it will come.

regards

sriram.

Former Member
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hai,

just to add,

put the usuage as free.

regards

sriram.

Former Member
0 Kudos

Hi Afsar,

1. what u r talking is an Inclusive condition. so while maintainning condition records in VBN1, U have to click on Inclusive, so that when customer orders for 10 goods, bill will be raised for 9 goods only.

Here ur complaint is free goods in not coming as a subitem. so here in the condition record(vbn1), u might have maintained Free goods category as 3 which means free goods determined with out Item generation, If u maintain 1 there u will get the Free goods as a sub item.

Reward points if it is helpful to u .

Regards,

Sree

Former Member
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Hi Sree,

Thanks for your quick response.

we are using SAP 4.7

Using VBN1 , i PUT THE following data

i put free goods as 1( Inclusive rebate (with item generation ))

In addition to these, do i have to do some more conf.

Please provide step by step configs.

Thanks

Afsar

Former Member
0 Kudos

Hi AFSAR,

1. U need to do all the steps involved in a condition technique.

1. U have to do Free goods determination in VOV4.

Order type(OR), Item category group(Norm) Usage (Free) Item Category(Tan), Default Item category(Tann).

U have to maintain this configuration in Vov4

3. In v/08(Pricing), please check that this configuration is there or not

R100(condition Type), Requirement(55), Alternate conbdition base value(28).

Regards,

Sree