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UK payroll: Can we submit FPS multiple times in a month

Former Member
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Hi All,

We have a requirement to submit salary and bonus seperately. Thus FPS has also to be submitted multiple times in a month. Is this possible?

Regards,

Saureb

Accepted Solutions (0)

Answers (3)

Answers (3)

Former Member
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HI Saureb,

After your post, relating to HMRC's in put on this, I would refer back to what I earlier stated, GB payroll there is no standard Off-cycle payment workbench and you would have to go through painful process adjusting your mid period supplementary run into your main payroll(you are asking for trouble if you do go down the route).

Now the question here is how many payments do you carry out as you might be able to get by with HMRC if some sporadic payments are made to employee as a bonus if the payments are very few you might be Ok but if it is paid each month to lots of employee submitting as advance payment and reporting it next normal payroll FPS you might be on dodgy grounds with HMRC as HMRC would expect payments to be recorded by sending FPS when you have paid to employee.

We initially had the same issue and I had tried developing a separate schema (which i nearly got working) but had substantial issues in BT table during the main payroll (actually it was naive of me to think that I would be able to develop a full proof solution as the area in question impact every thing under the sun in SAP ) not only that there were so many other issues. so I had to drop the idea, luckily at my client we do not make any off the main pay payments.

This was my experience and my understanding on the area , I would suggest you to raise OSS call, find out from SAP what's their take on it, please do share your findings on it and how you go about to resolve your issue so others can benefit from this conversation. It would be also interesting to find out what other consultants thinks on this and their experience.

Regards

Sid

Former Member
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Hi All,

As per SAP you can do multiple FPS in a month. The first FPS should be done in live, BACS should be done, then second FPS will then have only the differences of the values.

Thanks for your suggestions.

Regards,

Saureb

Former Member
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Hi Saureb,

As per my understanding and HMRC guide line "FPS has to be send each time employee receives the payment". So dont think so HMRC Gateway would have any issue when you report your FPS or how many time you report FPS (either for Salary or for Bonus- as long as FPS has been submitted before payment day or on the day of payment).

here is one scenario,

Multiple payroll runs in the same month

The employer has a monthly pay run on 14th of the month and employees are paid on the last banking day of the month.

In December the employer runs the December payroll on the 7th of December, and submits the payment file to Bacs on the following day.

On the 14th of December the employer runs the January payroll and submits the payment file to Bacs on the following day.

On the 20th of December the employer runs a supplementary payroll to provide employees with their annual bonus which is paid on the first banking day of the New Year.

When does the employer make an RTI submission for the various payroll runs and when is the Employer required to pay HMRC?

Employer has undertaken three PAYE calculations on respectively and in chronological order:

(a) the December pay run;

(b) the January pay run; and

(c) a supplementary pay run.

Chronologically the pay dates for these are (a), (c) then (b).

After running (c) the employer will have to re-run (b) as the year to date figures for (b) will be altered by (c).

Appropriate RTI returns will be required at or before the dates of payment (a), (c) and (b). If the employer has submitted (b) at the time the payment file was submitted to Bacs then a further submission will be required if the re-run of (b) results in changes to the amounts to be paid in January.

I believe this should be similar to your requirement, you can do supplementary run,(your bonus run), the issue which you would have it is in GB payroll there is no standard Off-cycle payment workbench and you would have to go through painful process adjusting your mid period supplementary run into your main payroll(you are asking for trouble if you do go down the route)

I could be miles away from reality here so I would advise you to get in touch with HMRC to confirm this and secondly check your  SAP solution if this can be handled,

Regards

Sid

harishtk1
Active Contributor
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The documentation says clearly that you should only run this report ONCE every payroll period.

Do you run Payroll separately for Salary and Bonus? What is the rationale behind this requirement?

Former Member
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Yes we run separately. It is to be given separately thats why. So as per SAP, this has to be done once after both the payments?

harishtk1
Active Contributor
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My own view, is the Bonus run in GB Payroll would be simply an advance payment and it is not part of a normal payroll cycle. This advance payment will actually be taken care of in the next payroll run, which will have its own FPS submission.

But, Sid is correct, you better check with HMRC on this.

Former Member
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HMRC has asked to submit twice with the difference in value in second time. Want to know if its possible in SAP or not?