Trip with future end date settled and paid out

[Former Member]

Hi,

We have trip with future end date (30.06.2016) which was settled and transferred to FI. Can anyone help me how this trip has settled and paid out?

Regards

Shah A.

[Former Member]

Hi Saha,

Can you provide more details on the issue?

You can also run standard reports for details related to payment for the trip.

Thanks,
AB

[Former Member]

Hi AB

One of our user has created a trip with start date 01.05.2016 and end date 30.06.2016, as the trip end date is future date, system would not have allowed to create but this trip created and has got approved and transferred to FI. Is this standard functionality? If yes, What are the setting that i need to do to stop entering the future date while creating the trips.

Regards

Shah

[former_member189496]

Hi,

Did you checked the customizing I mentioned ?

In standard you can only post expense report with end date in the future if the status is request approved / Settled. In this case you should not post expense lines to be reimburse to the employee.

As I said, in most of the cases we only post advances when the trip is in the future.

What is the status of this expense report ?

Which expense records (lines) have been posted ?

What has been paid and by "whom" (FI, TM or payroll ?)

Regards,

Christophe

[former_member189496]

Hello,

Please check your customizing entries in :

Financial accounting  / Travel management / Travel Expenses / Dialog and travel expenses control / Travel expenses control /

- Define posting and payment of trip advances

- Define posting of paid individual receipts

- Posting of individual receipts to be reimbursed to employee

Usualy we only post advances for trip in future.

Rgds

Christophe