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Supplier workflow for parked invoices

olof_beckman
Explorer
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Hi, 

We're trying to setup a workflow for "parked" invoices but have a hard time to figure it out. 
Todays setup does a validation of all incoming supplier invoices, if the invoice fails the internal validation it will be set as "parked". The user will then need to add the information that is needed in order to validate the invoice. 

Are there any way to setup a workflow for these specific invoices (parked)?

Please see attached image for more information

//Olof




Accepted Solutions (0)

Answers (3)

Answers (3)

former_member133155
Contributor
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Hi

I am not sure to understand your quesiton, but when you go to the APP Manage workflows to suppliers invoices, in the header you have 2 options:

Workflow for blocked invoice

Workflow for parked invoice as complete

And here the link of the documention on help portal

https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/2005.500/en-US/9bd9a6b4124446a5b31ddfec...

former_member213253
Contributor
0 Kudos

Hi olaf.benedix ,

Checking the attachment -> question here is 'How to re-trigger workflow when invoice is in Parked status'

There is actually a difference between the status Parked and parked as completed / saved as completed.

The workflow is triggered only from the second status(i.e. parked as completed / saved as completed).

for the invoice documents in the status parked, to re-trigger workflow, you can pick them from the supplier invoices list app, switch to edit and save them as completed. This will initiate the workflow.

Regards,

Hemashree

Vijayendra
Product and Topic Expert
Product and Topic Expert
0 Kudos

Hello Olof,

Is the workflow working for invoices generated normally? Also looking at your screenshot I can see if validation check fails in S4 then invoice is created only in integrated system as parked. Is that correct?

If the invoice is created is S4 as park as complete, then refer to the first blog link mentioned below.

Blog -

https://blogs.sap.com/?p=337

https://blogs.sap.com/?p=330

Documentation -

https://help.sap.com/viewer/af9ef57f504840d2b81be8667206d485/1809.002/en-US/9bd9a6b4124446a5b31ddfec...

https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/2002.500/en-US/73fe476d42454f5a95b1ee0a...

Best Regards,

Vijayendra

olof_beckman
Explorer
0 Kudos

Hi Vijayendra,

Thank you for your email!

Yes the workflow works for normal generated invoices. Just as you assumed above this is also correct.

Each invoice that fails the validation will be created in the system as "Parked", not at "Parked as complete".

We dont want to set the failed invoices as "parked as complete" due to the invoice fail again and can't be corrected. Thereby we want to set is as "Parked" so that the user can change the information and run it through the potential workflow again.

//Olof

Vijayendra
Product and Topic Expert
Product and Topic Expert
0 Kudos

Hello Olof,

So you mean each invoice is created as 'parked' in the integrated system? But not in the S4 system? Right? Only if it passed the validations it will be created in S4 system? Right?

Best Regards,

Vijayendra

Vijayendra
Product and Topic Expert
Product and Topic Expert
0 Kudos

Hello Olof,

Any update on this?

Thanks

Best Regards,

Vijayendra