setting Non open GL item to Open Item

[Former Member]

I have requirement to change the gl master record from non open item manangement to open item managemt.as the GL having balances so it cant be done manually.

There's a programe available in sap RFSEPA02 which will support such requirement,but probelm is the SAP it self does not support to execute this programme and in my client system this programe is not executing.

How to make such GL as open item from Non open item which is having balances (almost 500 line items)?

Please guide me in steps for easy understanding.

Thanks,

Ranjan

[former_member212089]

Hi Rajan,

Here are the steps that we use to retroactively turn on open item

management in our system:

1. Transfer all the balances from the existing GL to  some suspense GL in all the currencies. And make this GL balance Zero.

2. Block the g/l account from postings using transaction FS00 menu path G/L

account --> Block.

3. Set on the open item management indicator on the GL account.

4. Execute a conversion program RFSEPA02 to flag any existing transactions as open item managed.

5. Unblock the g/l account for postings.

6. Reverse the journal entry done in step 1 (we use transaction FB08).

Regards,

Sivaram

[Former Member]

Dear Ranjan tiwaru,

Copy program RFSEPA02, and create program start with Z mean ZRFSEPA02 and transport to prod and try to execute this program.

You can expect all result (non-open item for a particular acc transfer into open item)

Regards

Mani.S

[Former Member]

Hi Marssel,

Thanks for your reply.

Still having probelm with tis case.Probelm is that

A particular gl account is currently managed as Non open item managed.This gl account having old line items starting from 2005.All the line items has been archived.

Now requirement is to make it open item so user can clear the open line items.

But when we run FBL3N report with archiving line items the balance comes to Zero,but when we select the current year and open items it shows line items starting from 2005.

Now the query is

1.If i am going to transfer the balances from GL  a/c,what is going to transfer(Because the balance is Zero with archiving line items)

2.As the balance is Zero for GL a/c can we make it as open item managed?

Will it impact all the line items and considered as open item.this way Do we need to clear all the line item?

3.As the balance is zero with archiving items   Can we clear only open item by making it again as open item?

Please suggest

Thanks,

Ranjan tiwari

[Marssel700]

Ranjan,

I recomend you move your balance for a while and define your account.

In other way less recomended you can define you GL Account in DEV and transport your Chart of Account from to QAS and PRD by OBY9. Perform tests exhaustively before execute in PRD.

Regards

[Former Member]

Hi Marssel,

Thanks for your reply.

Still having probelm with tis case.Probelm is that

A particular gl account is currently managed as Non open item managed.This gl account having old line items starting from 2005.All the line items has been archived.

Now requirement is to make it open item so user can clear the open line items.

But when we run FBL3N report with archiving line items the balance comes to Zero,but when we select the current year and open items it shows line items starting from 2005.

Now the query is

1.If i am going to transfer the balances from GL  a/c,what is going to transfer(Because the balance is Zero with archiving line items)

2.As the balance is Zero for GL a/c can we make it as open item managed?

Will it impact all the line items and considered as open item.this way Do we need to clear all the line item?

3.As the balance is zero with archiving items   Can we clear only open item by making it again as open item?

Please suggest

Thanks,

Ranjan tiwari

[Marssel700]

Dear Ranjan,

1.If your balance is zero because the Archiving you dont need to transfer amounts. Check open item management and verify. Please let me know if is your have balance in FS10N for this account.

2.As the balance is Zero you can check open item management. The current line item will not be clearing items because was posted for single items.

3. Yes, you will clear the items.

let me know if you have more questions

regards