Scenario to be configured : Equipments/ Services to be taken on Hire

[Former Member]

Hi All,

I need to configure the scenario:

One time tendering and shortlisting of the vendor is done for a period ranging

from six months to one year. Equipment hiring is done only after signing of

Service Level Agreements by the Purchase Head CFO for period varying from 03

months to 12 months. Decision is taken on the basis of cost benefit analysis

done by finance between hiring and procuring.

Pls. guide.

Regards,

[Former Member · Accepted solution]

Hi PK ,

As you r hiring the equipment for 3 to 12 months , i suggest you to go Invoicing Plan.

If you paying the vendor monthly - Go for Periodic Invoicing Plan.

If you are paying partial amt now and the remaining as per the terms discussed with ur vendor , then you go for Partial Invoicing Plan.

Regards

Ramesh Ch

[Former Member]

Hi,

Create a PR for the hiring requirement, activate release strategy for PR. PR should also released by finance dept. after considering all cost analysis. After release create RFQ, maintain RFQ against short-listed vendor. then make service contract against RFQ. The contract should be released by Purchase Head.

check out if this is useful

regards

alexandro

[Former Member]

Thanks Alexandro for the reply.

How we can configure the scenario for Equipments (e.g. Computers, Printers, Vending Machine) which are hired.

How we will return the Equipments

For Services, it will try to run the cycle as suggested by u.

Regards,

[Former Member]

Hi,

Try creating a service PO, and create Service entry sheet once equipments are returned. No need to show materials/equipments in stock since it belongs to the vendor.

If you want to show equipments in stock. Show the equipments in consignment stock. Return once work is done from consignment stock, so that the materials would not become part of your valuated stock.

check out if this is useful.

regards

alexandro.

[Former Member]

Thanks Alexandro for the reply.

What I have understood from you is that I should raise a Service Purchase Order for Equipments on Hire.

We will not maintain any Masters for the Equipments, and we will be receiving the Equipments out of the SAP System.

We will be creating Servcie Entry Sheet at the time of returning the Equipments, which is out of SAP.

Pls. confirm.

Regards,

[Former Member]

hi,

If you do not want to show materials on stock, you can follow this scenario.

regards

alexandro